No-code for HR Department: Boost Efficiency & Automate Tasks

Quixy Editorial Team

June 4, 2024

The backbone of an organization is its Human Resource Team. The work is endless, from scouting new talent to managing and creating smooth workflows for different departments. An organization must equip its HR team with the best and most innovative tools to have a strong backbone. 

When it comes to the best tools in the market, there is only one.

No-code platforms.

No-code for HR department will allow anyone, even non-IT professionals, to build applications using drag-and-drop visual components. Building an application is almost as easy as creating a PowerPoint slide. With no code, Human Resource processes can be automated, which will allow the staff to attend to important tasks at hand with greater efficiency. 

For instance, instead of creating an entire employee database, an employee can customize the fields visually with a template without a single line of code.

Learn everything about No-Code here including FAQs, resources, and how different departments and industries can benefit.

Currently, most HR teams use inefficient processes and tools such as paper forms, emails, and excel spreadsheets to carry out their daily work. On the other hand, software providers make use of digital forms and other tools which lack a level of sophistication and customization to cater to the needs of an HR department. 

Features of No-Code Platforms in HR Department

This is where No-code Platforms come to the rescue of HR departments. To understand how, let’s take a look into its features:

1. Automation of manual and repetitive processes

Let’s be real: HR managers have more data to manage than most professionals. They are responsible for collecting relevant data like reviews, letters, and personal documents, which tend to be repetitive and manual. With a no-code HRMS application, all these tasks can be automated.

2. Self-service portals

Once the Human Resource Management System is equipped with self-service portals, employees can access company information, submit leave requests, and file reports with just a few clicks.

3. Dashboard with actionable insights

No-code platforms provide a dashboard which can be used to display relevant data for quick and accurate decision-making. These dashboards can be customized to the needs of the entire HR department.

4. Omni-channel access

A no-code platform is super convenient as anyone can access information related to the HR processes of an organization, anywhere, at any time, and on any device. Employees can even access services like leave management, etc. using collaboration tools like Microsoft Teams and Slack using API integration.

Also read: Make Your Hiring Process a Breeze With Quixy’s No-Code Recruitment Solution

Applications of No-Code in Human Resource Teams

1. Employee onboarding

According to Glassdoor,  organizations with a strong onboarding process improve new hire retention by 82 percent and productivity by over 70 percent. 

Onboarding employees involves job posting, collecting resumes, conducting interviews, shortlisting candidates, and finally, introducing the selected candidates to the organization. These processes, combined with HR automation, can accelerate the onboarding process while using employee onboarding software and decrease the associated costs. 

When it comes to introducing new candidates to the organization, it is important to create a positive and memorable experience through seamless processes. From verification of documents to providing tool access to new employees, all these processes can be automated with a no-code onboarding application.

Self-onboarding through the use of online forms and self-service portals for access to company policies, procedures and directories will allow new joinees to get comfortable with an organization.

The HR department can automate its workflows by tracking and collecting the new employee’s personal information. Automation of this process will keep the information up-to-date and reduce the chances of data loss and manual entry errors.

Impact Stories: Processes Turn-Around Time reduced by 30% for SUCO Bank

2. Record management

Automation of HR workflows such as records management will reduce the burden and save precious time which would otherwise be wasted on sifting through bundles of paperwork to find a certain document. With an HRM application, an employee can access any information at any time with just one click. This leads to better transparency, efficiency, and accountability.

3. Leave management

If an employee want to apply for a leave, he can send in a request on the HRM application with just one click. Once notified, the HR manager can choose to approve or reject or send it for further consideration in a matter of few seconds. With a no-code application, not a single paper is used in each of these processes. Additionally, employees can apply, edit, or cancel requests using any device. 

Processing and keeping track of each and every leave request can prove to be tedious and time-consuming. The HR staff is responsible for checking the leave balance, getting a manager’s approval, and finally, recording the leave for payroll calculation. With intelligent automation, these tasks can be performed smoothly and securely while simultaneously updating the employee’s leave record.  

Also Watch: No-Code HRMS modules to revolutionize HR operations using Quixy

4. Employee training management

With HRM automation and the use of a no-code application, the following can automated:

• Accepting and classifying training requests and suggestions from employees and managers.
• Capturing the training needs of each employee.
• Designing reusable training plans and creating long and short terms training schedules.
• Digitally marking the attendance during training sessions.
• Collecting vital employee feedback from attendees.

Also read:  Learning made easy with Quixy’s No-Code Employee Training Management Software

5. Performance management

Tracking an employee’s performance all throughout the year is important for accurate appraisals. It can be a daunting task to keep track of each and every employee at all times when with the limited number of HRs compared to the overall number of employees of an organization. With HRM automation, all the performance management processes such as setting up goals, tracking achievements, rewards, and recognitions to completion of the quarterly and annual appraisal process; are digitized. 

The no-code application also provides a dashboard with insights into the team’s performance. An automated performance management software keeps the performance management process bias-free and ensures accurate decision making and appraisals.

6. Off-Boarding

Goodbyes can be hard sometimes and the formal offboarding process can be an awkward process for both the employee and employer depending on the reason of offboarding. Nonetheless, termination files need to be collected and company equipment needs to be accounted for, returned, and audited. 

Employees can experience a smooth and graceful exit process through automation. Checklists and workflows ensure clearance from the manager and all support departments and a quick final settlement from the accounts department. 

The features of this application are 

• Automation of HR application system with final feedback forms
• A system-generated relieving letter for the employee
• An automatic insight report derived from the feedback form of the employee

7. Attendance and timesheets

For efficient track keeping, HRM platforms provide instant access to clock-in and clock-out times and attendance records. Additionally, with an automated timesheet application, tracking is done more quickly and accurately which helps in payroll processing and calculating productivity.

8. Expense claims

Expense management can prove to be an arduous task as HR administrators had to scan through various excel spreadsheets and stacks of documents. This led to both, wastage of time and money. Despite all the effort, a majority of the expenses would be dated and inaccurate. The procedure of processing every expense, then having it reviewed by the manager, and finally, forwarding it to the accounting department proved to be tedious and repetitive. 

With HR automation, all the above manual processes are automated which saves up a majority of the time and reduces accounting errors.

Explore infographic: 8 Key Statistics for Understanding the Benefits of Effective HR Automation

9. Income tax savings declaration

Filing taxes can be a complicated process for many organizations. With HR automation, organizations can easily collect income tax savings declarations from employees to calculate tax deductions for payroll processing.

10. Employee benefits

Employee benefits over time can be in a constant state of flux for each employee due to life-changing events, open enrolment, and more. Not to mention, tracking employee benefits via paper and manual processes is extraordinarily difficult as it is a time-consuming process to track every employee’s benefits. Employee benefits are constantly changing owing to life-changing events, new employees, open enrolment, and so on. 

With workflow automation, the following can be automated: 

• Benefit eligibility process
• Benefit education and training 
• Modification of events according to life-changing events related to the health and marital status of an employee 
• Open enrolment and benefit onboarding 

Managing the above employee benefits through a consolidated HR portal can reduce the cost of handling benefits.

Also read: Digital Transformation in HR

Conclusion

With all of the benefits and applications of HR automation, it is a no-brainer for organizations to adopt no-code platforms. Through HR automation, the efficiency and efficacy of the HR department are greatly improved through higher compliance, collaboration, and increased productivity. HR automation leads to better HR management.

Quixy

Experience the best of HR automation with the world’s leading no-code platform: Quixy. From on-boarding to off-boarding and all the processes in between, everything can be automated for a smooth workflow management. 

Begin your journey towards streamlined operations and tailored apps – all with the simplicity of our platform. Get started today to harness the potential of automation.

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