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hr benefits from automation
Quixy Editorial Team
August 7, 2023
Reading Time: 6 minutes

HR is one of the most important departments in an enterprise and involves an array of complex processes at different stages of employee engagement. It is imperative that these crucial processes are automated so as to save time, avoid manual effort, and, most of all, streamline information. Let’s learn how HR benefits from automation & can unlock the true potential of the HR team. But before that, let us look at what digital transformation in HR means and in which processes or stages it can help.

Also read: Business process management – The what, why, and how

What is Digital Transformation in HR?

At its very basic, digital transformation in HR means the adoption of tools, strategies, and practices in human resource that leads to automation and helps in data-driven decision-making. When done right, Digital or HR transformation can change the way of working for the whole organization. The results are multi-facet; it brings about culture change, smoothens change management, quicker resolution of employees issues, and higher focus on talent retention and employee satisfaction.

8 Statistics for Understanding the Benefits of Effective HR Automation-Infographic

What are the examples of Digital Transformation in HR?

Mentioned below are the processes that can be simply automated in the HR departments.

Recruitment Management

Recruitment is no easy task whether you’re looking to recruit at entry, mid or senior level. Starting with job posting, sifting through the responses, coordinating interviews, collating feedback, and final selection of candidates, there is plenty to be done and challenges at every step.

By automating workflow starting with requisition and ending with the new hire – all with a single click, Quixy smoothens and expedites the recruitment process.

Here is a general flow of a recruitment management cycle!

Induction Management

Inducting new employees takes up time and a lot of paperwork regarding forms, approvals, hardware/ software usage, setting up e-mail, etc. It also requires connecting with multiple staff members to gather all the relevant information and ensure compliance.

Automating the onboarding process with Quixy offers a host of advantages. Multiple Departments can kick-start the onboarding processes simultaneously, effortlessly, and speedily.

Did you know? HR professionals feel that a lack of technology hinders their work. 36% responded that their inability to automate and organize the onboarding process negatively impacts their ability to train managers.

Employee Training Management

Businesses today are constantly evolving, with new policies, procedures, and processes coming into place. As a result, training employees is imperative to keep them up to date and maintain a well-informed workforce.

By automating training workflow, Quixy helps share training tools and tracks usage across the entire stack. Streamlining the learning management process reduces time and effort and smoothens the process flow.

Also read: Learning made easy with Quixy’s No-Code Employee Training Management Software

Payroll Management

Generating payroll every month is time-consuming as it involves the validation of various parameters such as attendance, on-duty requests, time sheets, and coordinating with multiple locations.

Quixy’s Payroll management module aids in the smooth management of personalized salary components, allowances management, attendance validations, reimbursements, claims, advances, and policies.

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Performance Management

Keeping track of employee performance is a complex process. Quixy management module provides various tools to measure and evaluate employee performance that aids in tracking performance consistently and providing feedback when required.

The Self-appraisal module aids in self-analysis and reflection. The Feedback module receives feedback from the manager, peers, and other teams. The employee can also share feedback on the overall appraisal experience. Summary module aids in keeping track of employee development over time, especially when there has been a change in Manager.

Watch Webinar: Enable nimble Performance Appraisal Process with Quixy

Vacation Management

Employees are happier and more productive when they return after a vacation. But paper-based, manual leave requests create a problem, and administrative overheads, regulatory noncompliance issues, and lost productivity due to unscheduled absences add to it.

Quixy’s centralized vacation request workflow screens approvals and automatically notifies other departments (like payroll), of planned absences. It schedules alerts or confirms requests automatically to expedite approvals. Thanks to the centralized calendar of all approved requests, users can view who’s out at-a-glance, have access to real-time status updates, and ensure adherence to HR protocols. Time-off adjustments can be automated by integrating with HRIS and payroll systems.

Exit Management

When an employee resigns or is terminated from his/her services, many processes must be implemented to effectively close the relationship between the company and the employee.

Exit management is a complete module that manages the process of full and final settlement of an employee. It helps manage all the exit activities and allows HR to create a complete checklist. Employees and all those involved in the exit process can be notified through e-mail alerts and can view their pending activities through Self Service.

Also read: Top 10 Business Process Automation Benefits

Conclusion: How HR Benefits from Automation

Automation is pivotal in revolutionizing HR processes and driving efficiency in the modern workplace. By embracing automation, HR departments can streamline and accelerate time-consuming tasks such as employee onboarding, payroll management, and performance evaluations. Automation enables HR professionals to focus on strategic initiatives, talent development, and employee engagement, fostering a more productive and engaged workforce. With reduced manual effort, increased accuracy, and improved compliance, automation empowers HR teams to make data-driven decisions, enhance employee experiences, and contribute to the organization’s overall success. Embracing automation in HR is not just a trend but a transformative approach that unlocks the full potential of HR professionals and enables them to thrive in an ever-evolving business landscape.

Quixy is one such platform that is helping HR departments across various verticals in their digital transformation journey. Businesses use Quixy to automate their manual processes and drive efficiency, productivity, and transparency. Get Started Today! Empower your organization with automation and customized app development without coding. 

Frequently Asked Questions (FAQs)

Explore the frequently asked questions about HR automation and its benefits. Gain insights into how automation transforms HR processes, enhances efficiency, and empowers HR professionals in the modern workplace.

Q. What is HR automation, and how does it benefit HR departments?

HR automation refers to using technology to streamline and automate HR processes. It benefits HR departments by reducing manual tasks, improving efficiency, and freeing time for more strategic initiatives. Automation eliminates repetitive administrative work, enhances data accuracy, and enables HR professionals to focus on talent management, employee development, and fostering a positive work environment.

Q. How does HR automation streamline the employee onboarding?

HR automation simplifies employee onboarding by automating document collection, form filling, and compliance checks. It enables seamless integration with HRIS systems, automates workflows for approvals, and ensures consistent onboarding experiences. By eliminating manual paperwork and reducing manual errors, automation accelerates the onboarding process, enhances data accuracy, and enables HR teams to provide a smooth and engaging onboarding experience for new employees.

Q. Can HR automation help improve accuracy and reduce errors?

Absolutely! HR automation significantly improves accuracy and reduces errors in payroll management. Automating calculations, tax deductions, and compliance requirements eliminates manual errors and ensures precise payroll processing. It also integrates with time and attendance systems, streamlines leave management, and enables self-service portals for employees to access their pay information. Automation saves time, improves payroll accuracy, and ensures compliance with labor laws, resulting in greater efficiency and employee satisfaction.

Q. How does HR automation contribute to compliance & regulatory adherence?

HR automation plays a crucial role in ensuring compliance and regulatory adherence. It automates processes like employee data management, benefits enrollment, and record-keeping, ensuring that all information is accurately captured and securely stored. Automation can generate compliance reports, automate compliance training, and facilitate adherence to labor laws and regulations. By reducing human error and providing an audit trail, HR automation enhances compliance efforts, mitigates risks, and helps organizations maintain legal and regulatory compliance.

Q. What are the cost-saving implications of implementing HR automation?

Implementing HR automation can lead to significant cost savings for organizations. By automating manual and time-consuming tasks, HR teams can reduce the need & requirement for additional staff or reallocate resources to more strategic initiatives. Automation streamlines processes minimizes errors, and eliminates the costs associated with manual paperwork, printing, and storage. Additionally, automation optimizes workforce management, improves productivity, and reduces administrative overheads. Overall, HR automation allows organizations to operate more efficiently, leading to tangible cost savings and a better return on investment.

Q. How does automation support remote work & flexible HR practices?

Automation plays a vital role in supporting remote work and flexible HR practices. It enables remote access to HR systems, allowing employees to manage their HR-related tasks from anywhere. Automation streamlines remote onboarding, self-service portals for leave requests, and performance management. It facilitates seamless communication and collaboration among remote teams through digital tools. Additionally, automation ensures that HR processes and policies are consistently applied, regardless of physical location. By embracing automation, HR departments can effectively manage and support remote employees, fostering productivity, engagement, and work-life balance.

Q. What are examples of companies implementing HR automation?

Quixy’s HR team leverages the power of Quixy’s no-code platform to streamline and automate their HR processes. They use Quixy to digitize and automate employee onboarding, leave management, performance evaluations, and employee data management tasks. With Quixy, the HR team has built customized workflows, forms, and dashboards tailored to their needs, eliminating manual paperwork and reducing errors. Quixy’s drag-and-drop interface and pre-built templates allow the HR team to quickly design and deploy solutions without coding. By using Quixy, the HR team has experienced increased efficiency, improved data accuracy, and enhanced employee experiences, contributing to the organization’s overall success.

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