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employee training management software
Quixy Editorial Team
March 8, 2024
Reading Time: 9 minutes

If you’re wondering only if I could enhance my business performance and productivity by 200%, of course, you would! But how? Benjamin Franklin once said, “An investment in knowledge pays the best interest,” and we think Mr. Franklin got it to spot on.  And if you put two and two together- that’s right! All you need to do is more of what you’re already doing: having effective employee training management software!

An investment in knowledge pays the best interest.

Benjamin Franklin

A Deloitte survey of young professionals found that the “opportunity to learn” was one of an employer’s most desirable benefits. To make training effective, it’s crucial to provide learners with a high-quality and accessible platform, and having good employee training management software is an investment.

Employee Training isn’t a mere add-on to have in your organization. It’s an absolutely vital part of a company’s long-term investment and growth strategy. Imagine managing the training of all the employees in your company and keeping track of all individual training. Sounds messy!

Your immediate thought would be, “Okay, I’ll buy a module and set it up for my employees…”

But have you asked yourself if the module is flexible enough? Will it capture the organization’s requirements and the different departments in your office? Most importantly, does it maintain and manage data according to what we want?

We’re here to answer all of these questions and much more!

Quixy’s employee training management software is built for the sole purpose of capturing training requirements from across organizations, maintaining training, trainers, and training material master data, scheduling training, capturing feedback, and effectiveness of training.

The best part? There is no coding required for this, and it can be deployed within minutes and hours instead of software that takes forever!

But before that, we’re going to answer a few questions. For starters,

What is Employee Training Management Software?

Simply put, online employee training management software refers to an eLearning program’s structured management and maintenance. It involves everything from capturing training requirements from across organizations to measuring training effectiveness.

Ditch Paperwork Purgatory: Unleash Training Power with a Training Management Software

Imagine this: Training that’s effortless to manage, engaging for employees, and delivers measurable results. Stop dreaming, it’s reality with a Training Management System (TMS)!

Tired of:

  • Paperwork avalanches? TMS digitizes everything, saving time and eliminating lost documents.
  • Training that snoozes? Offer a variety of content and mobile access to keep employees engaged.
  • Guessing if training works? Get data-driven insights to optimize programs and prove ROI.

A TMS is your secret weapon to:

  • Streamline everything: Automate tasks, centralize resources, and free up your team.
  • Boost engagement: Mix up content formats, offer mobile learning, and even gamify training!
  • Make smarter decisions: Use data to personalize learning paths and measure program effectiveness.

Ready to ditch the training chaos and empower your workforce? Embrace a TMS and watch your business thrive!

Key Features of a Training Management System

Training your employees shouldn’t feel like wrangling cats. A Training Management System (TMS) is your secret weapon to streamline the process, keep learners engaged, and measure results that matter. Here’s what makes a TMS a game-changer:

1. Content Creation & Management Powerhouse

  • Build engaging courses: Craft diverse learning experiences with videos, quizzes, and interactive modules. Cater to different learning styles and keep things interesting!
  • Centralized Library: No more document hunts! Organize all your training materials in one easily accessible location for a consistent learning experience.
  • Effortless Updates: Say goodbye to version control headaches. A TMS makes updating and revising courses a breeze.

2. Streamlined Administration & Automation

  • Goodbye, paperwork purgatory! A TMS digitizes everything, from enrollment to progress tracking. Free up your HR team for more strategic tasks.
  • Automated Workflows: Automate repetitive tasks like sending reminders and generating reports. More time for you, less busywork!
  • Scalability for Growth: A TMS adapts to your needs. Easily add new courses or manage training for a growing workforce.

3. Learner Engagement & On-Demand Access

  • Mobile Learning on the Go: Empower employees to learn anytime, anywhere with mobile access to training materials and courses.
  • Gamification Fun: Inject some healthy competition! Award points, badges, and leaderboards to boost motivation and knowledge retention.
  • Personalized Learning Paths: Recommend relevant courses based on individual needs and skills. Ensure everyone gets the training they need, when they need it.

4. Data-Driven Insights & Measurable Impact

  • Track Progress & Performance: Monitor employee progress and identify areas for improvement. Make sure your training efforts are hitting the mark.
  • Powerful Reporting: Gain valuable data insights to demonstrate the return on investment (ROI) of your training programs. Measure success and make informed decisions.
  • Compliance Management Made Easy: Easily track employee completion of mandatory courses and ensure compliance with industry regulations.

Investing in a TMS is an investment in your most valuable asset – your workforce. By streamlining processes, boosting engagement, and providing valuable data, a TMS empowers you to build a skilled and motivated team that’s ready to drive your business forward!

A Guide to Choosing Your Training Management System

The perfect Training Management System (TMS) is like a soulmate for your training programs – it streamlines processes, keeps learners engaged, and delivers results. But with so many options out there, how do you find “the one”? Here’s a roadmap to guide you:

1. Identify Your Needs

  • Size Matters: Are you a small startup or a large enterprise? Choose a TMS that scales with your organization’s needs.
  • Content & Features: What type of training do you offer? Identify essential features – from course creation tools to mobile learning functionality.
  • Budget Considerations: Set a realistic budget and explore TMS options that offer flexible pricing plans.

2. User Experience is King (or Queen)

  • Intuitive Interface: Imagine your least tech-savvy employee. Can they navigate the TMS easily? User-friendliness is key for both administrators and learners.
  • Mobile-Friendly Access: Does the TMS allow for seamless mobile learning? Today’s workforce demands flexibility!
  • Engaging Features: Look for interactive features, gamification options, and diverse content formats to keep learners focused and motivated.

3. Integration & Scalability

  • Play Nicely with Others: Does the TMS integrate with your existing HR or LMS software? Seamless integration saves time and avoids data silos.
  • Future-Proof Your Training: Choose a TMS that can scale with your growing organization and evolving training needs.

4. Support & Security

  • Reliable Support: Ensure the provider offers robust customer support, including training and ongoing assistance.
  • Data Security First: Choose a TMS with robust security features to safeguard your sensitive employee data.

5. Test Drive Before You Buy

  • Free Trials & Demos: Most TMS providers offer free trials or demos. Take advantage of these to get a feel for the platform and see if it aligns with your needs.
  • User Feedback Matters: Read user reviews and case studies to gain valuable insights from other organizations using the TMS.

Remember, the best TMS isn’t a one-size-fits-all solution. By carefully considering your unique needs, prioritizing user experience, and ensuring seamless integration with your existing systems, you’ll find the perfect training management system soulmate to empower your workforce and drive business success!

By having Quixy’s employee training management software in place, you can provide your learners with a richer and more robust learning experience.

Quixy lets you and your business explore any requirements and build easily customizable and flexible software.

Benefits of Quixy’s Employee Training Management Software

To ensure that you have effective and efficient performing software, Quixy’s employee training management software ensures that. Let’s see how!

Also read: Digital Transformation in HR

Newsletter

Create a New Training Course

The employee training management software starts with HR creating a new training structure and courses.

HR has access to creating a new training course based on the Inputs from the Organization’s management. The Course details and type of training are added and submitted. Then, HR can add In-house training or outsource training and provide the Links and Locations of the training.

Create Training Course - Quixy SS

Employee Requisition for Training

Once the training courses are created by HR, they are available to the employees who they can select one of the training and register themselves or requisite for the training.

Employee Requisition for Training - Quixy SS

Manager Requisition for Training

Quixy’s employee training management software not only allows the employees to requisite for training but also get access to nominate the employees for a particular training course.

The manager selects the training course and adds employees and nominees for the training. Automatic notifications will be triggered to all the employees nominated for the training.

Manager Requisition for Training - Quixy SS

Schedule Training

Once the employees have registered for the training courses created, HR schedules the training.

Once HR selects one of the training courses to schedule, the training course details, along with the employees registered for the training, can be displayed.

HR can select the dates and the total training period and schedules the training. Automatic email notifications will be sent to all the employees registered for that particular training.

Schedule Training - Quixy SS

Attendance capture for training 

Employee Attendance for all the courses can be captured effectively with just a click of a button. The employee will have access to the list of courses they have registered for and can mark their attendance for their respective courses.

Trainee Attendance - Quixy SS

Employees can mark their attendance and log in for the day they have attended the course.

Because of this, attendance of the courses and employees can easily be captured and monitored.

Attendance Login - Quixy SS

Training Feedback

After completing the training, employees can be asked to give feedback on the courses.

A feedback form is provided to the employee where the comments and suggestions about the courses are recorded, and areas of improvement can be analyzed with ease and clarity.

Training Feedback - Quixy SS

Tracking Effectiveness

The effectiveness of the training can be tracked by the performance of the employees. Every manager of the employee can be given access to track the effectiveness of the training.

The managers can also rate the effectiveness and impact based on customized parameters configured by every organization based on their preferences.

Based on the manager’s ratings, the training’s effectiveness can be analyzed.

Tracking Effectiveness - Quixy SS

 Reports and Insights 

Simple to complex reports can be generated from the data collected and can be displayed on the dashboards.

The effectiveness of the training and the attendance of the employees captured can be displayed as visual reports on the dashboards.

Reports and Insights - Quixy SS

Also read: Make Your Hiring Process a Breeze With Quixy’s No-Code Recruitment Solution

Conclusion

In a world where technology is changing jobs and people and the way learning happens with more diverse careers, organizations have an opportunity and a responsibility to reinvent learning so that it integrates into the flow of work—and life.

In the age of social enterprise, organizations must realize that developing and maintaining a learning culture should not just be a part of their mission and purpose, giving employees meaning- both in and out of the workplace. And nothing is more personal than that.

Quixy’s fully flexible, effective, and easy-to-use employee training management software is the non-textbook answer and route to ensure the value creation of businesses. The Employee Training Management Software is one of the many ready-to-use solutions available on the Quixy platform that lets departments across the business automate their processes and drive innovation.

An ingenious no-code platform, Quixy helps you automate any business process and build simple to complex enterprise-grade applications in hours and days instead of weeks and months, all without writing any code. The process can be customized to your needs and best practices.

Begin your journey towards streamlined operations and tailored apps – all with the simplicity of our platform. Get started today to harness the potential of automation. 

Frequently Asked Questions(FAQs)

Q. What does the No-Code Employee Training Management Software offer?

The software provides an intuitive platform for managing, organizing, and tracking employee training programs without requiring coding skills.

Q. How can this software benefit my organization’s training procedures?

It simplifies training program management by allowing easy creation, customization, and deployment of training modules. It centralizes data, promotes collaboration, and enables real-time tracking of employee progress.

Q. Is coding knowledge necessary to operate this software?

No, the software is specifically designed for users without coding expertise. Its user-friendly interface, pre-built templates, and customizable features cater to non-technical users.

Q. Can this software integrate with other tools or systems used in our organization?

Yes, the software seamlessly integrates with various third-party applications and systems commonly used within organizations, ensuring smooth data flow and enhanced functionality.

Q. Is this software adaptable for different industries and team sizes?

Absolutely, the software is scalable and adaptable to suit the needs of organizations across diverse industries and team sizes. It offers flexibility and customization to meet specific training requirements.

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