Productivity Tools
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As per an industry study, 92% of employees say having technology that helps them do their job efficiently affects their work satisfaction. Most organizations suffer due to the lack of tools that effectively fulfill all the business needs of their users. While some organizations might face challenges due to a lack of access to productivity tools that can simplify their work, others can further complicate their operations by using softwares that are too complex for their employees.

There are some tried and tested productivity tools that are a boon for organizations and individuals who wish to simplify their work and eliminate boring and unnecessarily repetitive tasks. These tools have been proven to inspire creativity and add more hours to the workday that can then be spent on actual value-adding work.

Below is a list of top productivity tools categorized by their area of application.

Top Productivity Tools


Email is one of the most commonly used mediums for businesses to communicate. Using email management tools — users can eliminate the inflow of unnecessary communication and gain a focused view of essential tasks and processes.

Microsoft Outlook

Microsoft outlook is primarily a tool for handling emails but it serves various other functions such as web browsing, task managing, and calendaring.


Gmail is one of the most popularly used email services provided free of cost by Google.


Easily accessible video-conferencing applications have significantly simplified the lives of millions of employees. In a very short span of time these applications have become the primary tools for conducting business meetings. Video-Conferencing applications are now indispensable for a number of users.


Zoom is one of the most reliable video-conferencing applications that are easily accessible for all kinds of users.

Google Meet

Google Meet is a free communication platform that facilitates hassle-free communication between its users.


Collaboration software has made it simple for organizations to not only manage work from home but to actually significantly improve efficiency when teams of individuals are working together from remote areas.

Microsoft Teams

Microsoft Teams is an excellent collaborative tool that has been developed for assisting businesses in communicating through sharing files, hosting meetings, and facilitating chats.


Slack is a messaging application that allows users to conduct all their communications from one platform.

General Purpose Automation

General Purpose automation softwares are all-rounders when it comes to increasing productivity. These softwares automate unnecessary and repetitive tasks and also indicate organizations about bottlenecks in their workflows.


Quixy is an award-winning no-code platform that has swiftly gained recognition as one of the leading no-code application development tools for automating workflows and building simple to complex business applications.


IFTTT is a free cloud-based integration software that supports a variety of services and applications.


Zapier is a cloud-based application development platform that empowers business users to easily automate their business processes.

Also read: 20 must-have No-Code Productivity Tools to boost your Efficiency


Also commonly known as concept mapping software, these applications allow individuals to create visual representations of ideas and concepts. These applications simplify the process of connecting and developing brainstormed ideas.


Xmind is a powerful mind mapping platform that has been carefully designed to encourage creativity and productivity through its feature-rich interface.


Coggle is an outstanding mind-mapping service that assists users in the process of developing and presenting their ideas.

Lucid Chart

Lucid Chart is a feature-filled diagramming tool that empowers business users in brainstorming ideas and managing projects.

Data Storage and Sharing

Data storage and sharing software are cloud-based tools that are an inexpensive source for storing and synchronizing data. These applications facilitate seamless collaboration between users.

Google Drive

Google Drive is one of the most commonly used cloud storage systems globally, which provides tonnes of free data storage to all its users.


WeTransfer is a data storage and sharing software that enables users to easily share files and data over the internet.


Dropbox is a cloud-based software that allows users to store, sync, and share their data without hassle.

Data Management

Data management software enables individuals and teams to streamline all their data in one place —eliminating the need to store and locate unnecessary data or paperwork. The intuitive interface of these applications allows multiple users to share and edit the data.


Airtable is a highly flexible data management software that can accommodate all types of teams and businesses.

Google Sheets

Google Sheets is a web-based tool that simplifies everyday spreadsheet-related tasks.

Also read: Supercharge your Productivity with an effective Task Management System

Graphics and Design

By using the latest graphics and design software users are able to produce images, resumes, videos, and pictures without having any coding experience.


Canva is a no-code design software that enables users to create professional graphic designs.


Freepik is a vector graphics site that features a wide variety of free resources for graphic designers.


InVideo is an intuitive video editing tool directed towards making video editing simple for non-professionals.

Project Management

By using project management software, users can always be prepared for deliverables and deadlines. These softwares assist managers through every phase of the project — from planning to delivering.


Asana is one of the leading project management softwares that enables teams and organizations to plan and optimize their business processes.


ProofHub is a cloud-based project management platform that facilitates collaboration and efficiency.


Wrike is an excellent project management software that aims to increase the speed and efficiency of business teams.

Notes and To-Do List

Notes and to-do list services empower individuals to list notes and ideas in any format they need. Users can add images as references to their notes or convert their data into other formats such as tables in just a matter of seconds.


Trello is a collaboration tool that eases the business processes of various small businesses and organizations.

Google Keep

Google Keep is a free note-taking application that is useful for quickly jotting down notes and setting reminders for upcoming tasks.


Notion is an application that is capable of being an all-in-one workspace by allowing users to take notes, integrate databases, set reminders, and customize calendars.


Evernote is an innovative note-taking tool that empowers users to efficiently capture ideas and integrate applications.

Time Tracking

Time tracking tools are excellent for businesses to analyze where most of their time is spent. Using this information, the efficiency of business processes can be increased, and the manner of performing time-consuming tasks can be tweaked.


Toggl is a cloud-based application that facilitates time management for businesses by empowering them to track the time they have spent on various projects.

Rescue Time

Rescue time is an application used to calculate productivity by monitoring the computer usage of its users.


Writing applications have revolutionized writing for individuals as well organizations. By using these intuitive tools, any individual can significantly improve the quality and tone of their writing.

Google Docs

Google Docs is a globally renowned word processing platform that facilitates collaboration between various users such as classmates and colleagues.


Grammarly is an excellent writing application that helps users identify writing errors related to grammar, style, clarity, and tone.

Forms and Surveys

Form and survey building applications empower individuals to create attractive and comprehensive surveys that can hold the attention of the individuals they are targeted towards.

Google Forms

Google Forms is a cloud-based software that enables users to create comprehensive surveys and forms for free.


Typeform is a survey development solution that equips its users with the needed tools to make surveys and forms attractive and exciting for the end-users.

In this day and age, it is very uncommon to find businesses that do not use at least a few of these applications. Organizations that efficiently use these tools to simplify their processes clearly have the edge over more traditional businesses.

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