Procurement Process Automation
Quixy Editorial Team
January 1, 2024
Reading Time: 5 minutes

For a business to stay afloat, it is important to prevent its supply chain from being disrupted. In recent times, businesses worldwide have widely observed that scarcity of essential components drove the inventory to the lowest levels and impacted manufacturing time across industries.

One thing that made some manufacturers make marked performances was their ability to adapt to these changes efficiently. The key ingredient was that these manufacturers leveraged their agility and quickly pivoted their workflows, including procurement process automation, manufacturing, and sourcing, in the needed direction of automation.

Procurement is an important part of manufacturing, with the right resources and insights, businesses can save a large amount of time, money, and other resources.

Procurement process automation successfully automates different repetitive, mundane functions. The digitally transformed procurement processes are agile, enabling the business to deliver faster than the previously owned manual procurement process.

Traditional Vs. Agile Procurement Process

The traditional procurement process was static. It was based on past data, but no changes were carried out according to the new changing environment, and the same age-old legacy was followed. The different stages involved identifying suppliers, determining needs, defining a procurement plan, selecting suppliers, sending quotation requests and evaluating, ordering, and then supply chain. Because there was little room for changes and these processes were taken care of manually between departments, they were lengthy.

On the other hand, under the agile procurement process, the changes in orders and supply are laid out based on the analysis of the previous sprint. Agility enables businesses to make changes on the go and also reduce their efforts. For example, once the order is placed based on the requirements, the need to handle the unnecessary inventory is ironed out, leaving significantly less strain on the warehouses to take care of it.

With transparency in data and real-time access to information, decision-making becomes easy. Plus, the problem of endless follow-ups and emails is significantly decreased. Agile takes advantage of dynamic market options and helps firms respond faster to change; be it to respond to variable demand, spin up infrastructure, or deliver outcomes from the start.

No-Code for driving Procurement Process Automation

No-Code app development enables business users to create an application without writing any code. It gives them the freedom to bring their ideas to life. With its power to create solutions faster, businesses using no-code can bring in the flexibility they need for their procurement process. The freedom to adapt workflows and develop new capabilities helps supply chain and business leaders to make quick changes as needed.

Explore: Quixy for Procurement

Quixy’s solution for procurement process automation

The procurement process differs greatly based on the structure and needs of each company, but it typically includes the following key components. –

  • Identify the goods and services the company needs
  • Submit purchase request
  • Assess and select vendors
  • Create a purchase order
  • Receive and inspect the delivered goods
  • Approve the invoice and arrange payment

Quixy procurement module enables businesses to streamline the whole procurement process, accelerate the processing of purchase orders and optimize by removing bottlenecks. With no-code app development, businesses can speed the process, increase transparency, and control costs.

Let us look at the procurement process automation with no-code in Quixy.

Implementation in Quixy

1. Customer Customers

Procurement Process Automation - Create Customers

Details of the company which requires goods/products are created on this screen.

  1. Company name
  2. Contact information
  3. GSTN
  4. Shipping and billing address

2. Create Suppliers

Procurement Process Automation - Create Suppliers

Similarly, a supplier is created with the required information.

3. Create Product list

Procurement Process Automation - Create Product List

Products required by a particular customer are entered by selecting from the dropdown.

4. Create Order

Procurement Process Automation - Create Order

Add the customer and the products required by them.


5. Request for quotation(RFQ)

Procurement Process Automation - RFQ

Add the order ID and raw materials required by the customer.

6. Add Quotation

Procurement Process Automation - Add Quotation

Add the particular RFQ ID along with the supplier name from the dropdown. Add the quantity and price of the materials and submit.

7. Create Purchase Order

Procurement Process Automation - Create Purchase Order

Fill out the purchase order to send it to the supplier.

After receiving the goods,

8. Create a GRN

Procurement Process Automation - Create GRN

Enter the details of the products received and attach the invoice statement.

9. Approval of GRN or Certificate of Analysis

Procurement Process Automation - Approval of GRN

The manager can either approve or reject the GRN created. All the details of supplied products can be verified.

10. Indent

Procurement Process Automation - Indent

Send all the material details to start the production of the required goods.

11. Receipts from Production

Procurement Process Automation - Receipts from Production

All the receipts regarding goods produced can be accessed here.

Also read: Top 7 Document Approval Software for Boosting Efficiency


Automate your procurement process with Quixy and break-free employees from the voluminous, error-prone paper process and time-consuming administrative tasks. Gone are the days when companies considered procurement process automation; the time has come to select the best software to automate their procurement process. With Quixy’s advanced no-code capabilities, get actionable insights and bring more transparency to the process, and cut down on lengthy processes.

Get Started Today! Empower your organization with automation and customized app development without coding.

Frequently Asked Questions(FAQs)

Q. What is procurement process automation?

Procurement process automation involves using technology to streamline and optimize various stages of the procurement cycle, including requisition, approval, purchase order creation, vendor management, and invoice processing.

Q. How does automation benefit the procurement process?

Automation enhances efficiency by reducing manual errors, accelerating approval workflows, providing real-time visibility into procurement activities, optimizing vendor relationships, and enabling data-driven decision-making.

Q. What are the key components of automated procurement?

Automated procurement typically includes features such as electronic purchase requisitions, automated approval workflows, centralized vendor management, digital purchase orders, automated invoice processing, and analytics for performance evaluation.

Q. How can automation improve cost savings in procurement?

Automation helps in negotiating better terms with suppliers, identifying cost-saving opportunities through analytics, reducing processing times, minimizing maverick spending, and ensuring compliance with purchasing policies.

Q. Is it challenging to implement procurement process automation?

Implementing automation in procurement might require initial planning, system integration, user training, and change management efforts. However, with user-friendly tools and proper guidance, organizations can smoothly transition to automated procurement processes.

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