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Automating Employee verification
Quixy Editorial Team
August 8, 2023
Reading Time: 4 minutes

Onboarding is the process of introducing and integrating new employees into the organization. Employee Verification is one of the key steps in the onboarding process. It involves verifying employee details and the documents submitted by the Employee. The manual process involves receiving, processing and tracking applications manually, with a large amount of paperwork and different levels of approval. 

Using Quixy, the process of Employee Verification can be automated and digitized; it can be achieved by the powerful features of Integration and Quick Flows available in Quixy. 

Challenges of verifying employees manually

  1. Involves manually receiving and tracking applications, with a large amount of paperwork. 
  2. Manually verifying employee information can lead to errors, such as incorrect data entry or misinterpretation of information.
  3. Time-consuming for the validation of data and authentication of applicants. Especially in large organizations where the number of employees onboarded regularly is high.
  4. Delay in application processing and approvals. With many applicants being verified manually, the processing process becomes lengthier.  
  5. Security challenge as it involves employee personal information. Such as the potential for data breaches or unauthorized access to sensitive employee information.
  6. Manual employee verification processes can be inconsistent, as employees may be verified using different criteria or standards.

How can No-code help in addressing these challenges?

With no-code workflow automation, businesses can address the challenges of manually verifying the onboarded employees. Here are a few reasons:

  1. Automation can help streamline employee verification by setting up workflows for approvals and processing. It also reduces the amount of effort and time put in by automating repetitive tasks.
  2. By automating the data validation and capture process, no-code reduces the degree of errors in processing the verification.
  3. No-code platforms can ensure all employees are verified using the same criteria and standards, promoting consistency across the organization.
  4. No-code platforms can enhance the security of employee verification by providing secure data storage and access controls to prevent unauthorized access to sensitive employee information.
  5. No-code employee verification can speed up the whole process; for example, by integrating Digi-locker, the verification of employee documents becomes more authentic and credible.

Watch Webinar: Employee verification made secure with DigiLocker Integration on Quixy

Here’s how Quixy can help streamline the employee verification process

Step 1: Entering the details

The Applicant enters basic details such as name, email id and contact number. 

Employee Verification - DigiLocker 1

The Aadhar Verification URL is sent to the mobile number; clicking on the link redirects to DigiLocker- a government portal to verify the Government identification cards such as Aadhar. The Applicant can enter the Aadhar number and submit it. OTP is sent to the mobile number linked to the Aadhar card after entering the correct OTP. 

Employee Verification - DigiLocker 2
Employee Verification - DigiLocker 3

Aadhar authentication and verification become successful.      

Also Read: Quixy’s Document Parser Can Transform Your Document Processing in Minutes!

Step 2: Entering PAN Card Details

In the next step, the Name on the PAN Card, PAN Card Number, and Image of the PAN card is uploaded. 

Employee Verification - DigiLocker 4

After successful PAN verification, Bank details are entered by the candidate, and the application process is complete. The Application is sent to HR for Approval.  

Employee Verification - DigiLocker 5

Digi Locker configuration in Quixy using Integration Feature

Configured by selecting the Integration type, entering API URL, and selecting Authentication type, JSON object and Response Json and the respective elements are mapped.

Employee Verification - DigiLocker 6
Automating employee verification

Watch Webinar: Integrations made easier and more business friendly with Quixy

Configuring Quick Flows

Quick Flow feature is used to connect two applications in Quixy, to transfer entered data from one application to the other application; it maintains the flow of data from the first application- Candidate entering details to Aadhar details, Aadhar authentication till the Application Submission. 

Automating employee verification
automating employee verification

Conclusion 

The powerful features of Integration and Quick Flows available in Quixy are used to automate and digitize the process of Employee verification, increasing the convenience for the employer and employee. The integrations and Quick Flows can be configured as per the requirements. By using Quixy, Employee verification can be performed in a quick, reliable, and secure way. Begin your journey towards streamlined operations and tailored apps – all with the simplicity of our platform. Get started today to harness the potential of automation.

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