Nowadays, every company needs to have systems in place to help employees do their work efficiently and in a streamlined manner. Business workflow automation is a process that can help businesses cut down on identified repetitive tasks and speed up the workflow of their employees. Business workflow automation is a form of business process automation.
Business Process Automation is a process through which a company can reduce costs, investment, and resources by automating routine business processes through technology. This form of automation has many benefits for the company including streamlining processes, decreasing routine tasks that employees have to do and promoting better workflow efficiency throughout the business.
While implementing business process automation, the business needs to focus on increasing efficiency by removing redundant and time-consuming tasks. If the automation is executed properly, employees will have more time to add value to the company instead of spending their time completing tasks like responding to emails or other repetitive tasks. This type of automation has been on the rise and it is projected to reach $12.61 billion by 2023.
Workflow automation is the process of streamlining essential processes and finding ways to remove manual and repetitive tasks to make the workflow of the employees more efficient. This can involve using applications, processes, and other tools to make these tasks easier to handle.
There are already multiple examples of business workflow automation that are currently being used by companies across the globe. Companies that help make tasks like sending emails, accepting meeting invites and sending forms from person to person more efficient are all examples of workflow automation. Most of the existing workflows in businesses are not as streamlined as they could be, and business workflow automation can help simplify these processes so that employees have time to do important tasks.
Employees are supposed to create value for the company, but this can be hindered if they get caught up in constant tasks such as sending emails. By replacing these tasks with creative and innovative tasks, the employees have a chance to truly provide value for the company. Business workflow automation helps in making repetitive tasks streamlines while minimizing the amount of human contact involved in the activity. Generally, this is done by programming software to fulfill basic if-then conditions and complete tasks.
It is essential to identify the exact problem that can be streamlined using technology to conduct workflow automation. As long as the organization is open to changing the standard methods that are already in place, the process of business workflow automation can proceed smoothly and help make the employees more efficient while maintaining the quality of the product.
Workflow automation can help the employees manage their time and take their schedules into their own hands. As long as the new automation process is easy to understand and doesn’t require employees to learn any new technologies or procedures, it will be easy to implement within the company to save on costs, time, and resources.
Let’s discuss a few areas of the business that may thrive with workflow automation. 60% of the current occupations can have 30% or more of their activities automated.
The following steps are essential for implementing business workflow automation in your business:
Identifying the problem or activity that is slowing down the efficiency of the employees is important. This problem needs to be identified from a business viewpoint. Make sure to avoid automating mission-critical processes in your first few business workflow automation endeavors. The current workflow can be broken down and visualized for a better chance of identifying repetitive tasks quickly. If each employee has to engage in the same processes such as sending redundant emails or filling out forms that won’t provide value to the business, then it is a better idea to automate these processes.. Out of 2000 work activities, 45% of them could be automated.
After breaking down the workflow, it needs to be crosschecked with the end users of the workflow to also get their input. It is also essential to consider the savings in terms of cost and time on the behalf of the company and employees. This will help you get a better idea of which processes need to be automated quickly and which can be automated a little later.
After identifying the problem, it becomes necessary to identify the goals that you are working towards as you automate certain processes. It is essential to understand what you are hoping to accomplish using business automation processes. You could automate to free up your resources for other jobs, to reduce the time required to complete a task, or to get better output from your current resources. This goal needs to be properly defined to ensure that the business workflow automation processes are structured properly. These goals need to be aligned with your business goals.
Once you have understood why you are considering business workflow automation; you need to identify the correct solution to suit your needs. There are a large variety of options in the market and they range from cloud solutions to no-code solutions. Each of these solutions has its advantages and disadvantages so take the time to figure out what’s best for your business. Once you find a few suitable vendors and tools, it is important to do a careful comparison of their benefits and disadvantages. Based on this analysis, you can choose one of the solutions and begin to implement it in your business.
Every new solution or tool requires users to learn how to use it. This change in a workflow using the new software may seem foreign to the employees who are used to the current method of work; however, it will be necessary to convince them that this software can help them with their daily tasks. If the end users are anticipating this change, they will be more welcoming and open to learning the fundamentals of this new business workflow automation tool and process.
As long as this transition between the current and new process goes well, the business process automation can become successful. Testing can be useful in this step to ensure that workflow automation can be implemented smoothly.
After the workflow automation tool has been implemented, you will have to keep an eye on how the employees are using the tool and whether they are benefiting from it. The users can help by providing invaluable feedback regarding the tool which will help determine whether this tool is the correct tool for your business. Using certain defined metrics can help you get a quick overview of the success of the automation effort.
Any areas for improvements and problems can also be easily identified through this feedback, so you will have a good idea about what you need to fix before automating any other processes. As long as you ask for feedback consistently, this process of business workflow automation will be successful and help you cut back on the resources, costs, and time that was lost due to repetitive and manual tasks.
Also read: What Processes Every Business Must Automate?
There are several benefits to implementing business workflow automation:
After implementing a workflow automation process, it is important to understand how it has helped your business and whether it’s a good investment in the future. There are a few different parameters that you can measure the return on investment (ROI) for the workflow automation process.
Business workflow automation is a process that is put in place to make it easier for employees to concentrate their efforts on more important things. It is important to measure ROI through indirect metrics such as an increase in efficiency, better team collaboration, better accountability, fewer problems in the workflow, less fraudulent activities, higher morale, better company culture, and more satisfaction from the customers. These metrics will be a good way to understand whether this form of business workflow automation will be profitable and successful and whether it can be implemented for other processes in the future.
Business workflow automation is also a process that is meant to provide benefits that can be measured objectively. This can involve using direct ROI metrics such as time saved per task, rate of workflow completion, rate of approval/rejection, overall cost savings, savings in office operations costs, and the reduction of roles. These metrics will be a good way to prove that business workflow automation is beneficial and improves revenue and profit. As long as these metrics are fulfilled, this business process automation can be adopted throughout the business to continue saving on time and costs.
For any business, it is essential to have a good understanding of the various tasks that are necessary for the business. Each task undertaken by the employees helps add to the value of the business. However, if some tasks are too repetitive, it can become a burden for the employee and prevent them from completing other tasks. These repetitive tasks can be automated through workflow automation to give your employees time to focus on more pertinent tasks. The method of business workflow automation can be chosen through the above steps and you can find great ways to cut down on costs, resources, and time.
One such business workflow automation solution is no-code. No-code tools can help individuals create applications and tools without the need for coding. No longer do businesses have to rely completely on developers and coders, with no-code, it’s possible to build simple applications and test them quickly which can help save money and time for the business. While no-code tools cannot always accomplish everything, they can help you optimize workflows and increase the efficiency of the business on the whole.
At Quixy, we provide a no-code solution that can help you create websites or applications with a visual interface that is intuitive and easy-to-use. If you’re looking for a tool that is easy to learn and implement, Quixy could be a great option for you. Sign up for a free trial here to figure out if Quixy fits your business!
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