Automation in Education – Role & Benefits of Automation in the Educational Sector

Quixy Editorial Team

October 15, 2024

Every industry is looking at how it can digitally transform their operations.One such initiative, introducing Automation in Education, has numerous benefits for administrators, teachers, administrative staff, and students alike. Let’s learn how!

How much time did your teachers spend with you when you were in school? Don’t you wish they could spend some quality time understanding you, maybe doing more experiments with you, having engaging in-depth discussions instead of wasting time on taking attendance of 50 students or correcting notebooks?

Well, those times are over now. For your students in school and colleges, you can and should change how things work so that they can learn academically, socially, and intuitively. And all of this is possible by automating processes in the education sector using no-code school management software !

Let’s dive right into it!

Role of Technology in Education

Technology has an important role to play in the education sector today, particularly in a post-COVID-19 world. All classes from across disciplines and levels have moved online, with more and more tech being incorporated to aid and enhance the education experience.

It is crucial for you as an administrator and teacher in an education institute, be it a school or a college, to understand that learning is qualitative now and should be! The emphasis of education from knowledge transfer to knowledge creation has shifted focus from group to individual education.

And for learning to convert into knowledge, teachers, and educators must have the right tools and resources. One of them is making time by automating all the routine, time-consuming processes, and tasks like attendance, grading, creating timetables, etc.

So, the question here is, what is automation in the first place, and what can it do to make education highly qualitative? And what better to explain it than the classic question-answer method?

Let’s take some notes and learn.

What is Automation?

To put it simply, automation refers to the process of completing repeating and mundane tasks using technology which in turn helps you minimize manual work in repetitive admin work and give you more time for quality teaching and learning.

For students, automation helps optimize their time and focus on accomplishing their academic and learning goals.

Also read: A Complete Guide to Workflow Automation Software

What is No-Code Automation?

This is the best part. This means you can eliminate and automate all the manual processes without writing any code. It may sound unbelievable, but it’s true. Respective departments can automate their processes with some basic training, or you can have students execute this as a project.

Learn everything about No-Code here, including FAQs, resources, and how different departments and industries can benefit.

How does automating processes in the education sector transform education & learning?

By eliminating the challenges school teachers and administrators face daily in and out of the classroom, they can help their students to the best of their ability. Instead of handling tons of paperwork, grade items, and different guidelines to follow, they can just use automated processes and give more time to spend on helping students!

What can be automated in the Educational Sector?

1. Course Registration & Student Onboarding

Whether it’s a preschool or a graduate school, electronic admissions applications benefit everyone. You don’t even have to worry about missing pages or coffee-stained forms, and applications can be processed automatically to the right person. You can even set up automatic email or text alerts for key personnel to be triggered whenever an application arrives.

And with online course registration, errors are less likely, and instructors receive their student enrollment lists promptly.

2. Student Shortlisting

Students are usually shortlisted based on their aptitude scores in their entrance/administration examinations in many prestigious institutions. You can shortlist students based on various fields and markers like EQ, IQ, etc., and gauge their performance based on automation.

Students who have applied and performed well based on your criteria can be eligible for admission. With a dashboard and lists marking all the details, it becomes easier to shortlist because of automated results.

3. Student Grading and Assessment

Teachers grade all their students’ homework, quizzes, tests, papers, and projects. Some of them have support assistants, but most of them don’t. Automation in schools can be used to grade small things, such as homework assignments, quizzes, and some portions of tests.

This will allow teachers to spend more time outside the classroom on paper and project grading and less time on quizzes and homework after school. This process would help students to receive feedback on their work faster.

4. Attendance Tracking

Guess what? There’s no need to worry about registers and notebooks simply get rid of them. Digital attendance records can be automatically stamped with date and time, and teachers can click “present” or “absent” for each student and send a report to the office immediately.

5. Backoffice Processes

Support functions like HR, Administration, Accounts, Marketing, etc., can also automate their manual processes, eliminate the use of physical paper forms, and bring more efficiency, agility, and transparency to their operations. Report Cards, Certificates, Payslips, and other reports can be generated automatically using the data also captured in the system, eliminating the possibility of any manual errors.

According to a Council for Exceptional Children report, statistics concerning the amount of time special education teachers spend completing paperwork are telling. 53% of special education teachers report that routine duties and paperwork interfere with their job to a great extent.

6. Scheduling the classes

Administrators and teachers are scheduling classes and events before and during the school year. This can be time-consuming, especially when accommodated by every student and their parents. This task can also be automated, allowing administrators and teachers to focus on student interactions.

7. Audits and Compliance

Educational institutes need to comply with a lot of regulations. Audits and paperwork related to all such compliances can be automated using no-code. On-field audits can be conducted using mobile devices in offline mode with the capability to capture pictures, signatures, etc., and attach them to the audit.

How will automation help learning in the long term?

You’ve now learned about the processes you can automate, and if you’re thinking these are such small tasks- let us help you bust that myth.

Suppose you’re spending 15 minutes every day on attendance. That’s 75 minutes every week i.e., an hour and 15 minutes per week, and in an academic year of 230 days, it’s 57.5 hours! Now, 20 teachers spending 57.5 hours each per year isn’t a bit too much. You get the math.

Now, let’s talk about some science. Instead of wasting all that time, you can automate the entire process and work towards a better education system to sustain and improve learning for the future.

In the long run, automating processes in the education sector is going to save you big time! Let’s look at these benefits!

Benefits of Automation in Education Sector

1. Empowering Knowledge

With quality time, you can spend time on empowering knowledge, embarking on a route that involves learning and creative thinking. By saving that time you can inculcate knowledge that’s left out. Value education with innovation and critical thinking processes can be imparted, and you will literally be helping shape young minds because of the power of knowledge!

Watch Webinar: Driving the Automation Reform in the Education Space

2. Attracting & Acquiring Top Talent

Process automation and workflow management are one of the top influential factors for signing on and retaining the best teachers.

The more time teachers can spend directly with students, the better. Teachers know this and won’t want to waste precious time each day organizing permission slips and other forms when there is higher-level work to be done.

3. Making Time

As said before, you make time by automation instead of wasting time. It is an investment that will last longer and is effective. Minimize all the paperwork and grunt work you can! That’s the ground rule.

4. Boosting Productivity & Efficiency

Automating tasks like grading and attendance saves time, resulting in higher productivity and efficiency. For instance, by creating customized templates and workflows, we can help you launch new projects and tasks effectively and promptly. Automation of education processes enables you to develop customized apps with standard information, saving time and reducing the likelihood of errors and missing data.

5. Streamline Communication

Education process automation streamlines communication and uses automation to optimize processes so that approvals can be sought and you are notified if you need to review something. The feedback system sends the given changes to the respective staff, all in one place. Feedback and approvals are transparent and time-stamped.

How Quixy Helps in Transforming the Education Sector Through Automation

Efficient Admissions & Enrollment

Solution: Automated Workflow Management

Quixy simplifies the admissions process by automating tasks such as form submissions, document verification, and approval workflows. This reduces manual errors, speeds up processing, and provides a seamless experience for both applicants and administrators.

Attendance Tracking Made Simple

Solution: Custom Attendance App

With Quixy, institutions can develop tailored apps that automate the process of recording and managing attendance. Teachers can track student and staff attendance in real-time, ensuring accuracy and saving time.

Seamless Fee Management

Solution: Automated Fee Collection & Reporting

Fee-related tasks like payment collection, issuing reminders, and generating financial reports can be automated with Quixy. This results in smoother transactions, timely payments, and more transparent financial management.

Automated Academic Performance Reports

Solution: Custom Academic Dashboards

Quixy enables institutions to create automated dashboards that track student performance and generate detailed reports. This removes the need for manual data entry and provides teachers with quick insights into student progress.

Instant Communication & Notifications

Solution: Automated Messaging System

Automate communication between the school, students, and parents using Quixy’s notification system. Timely alerts about school events, exam schedules, and other important updates can be delivered automatically to relevant stakeholders.

Fully Customizable Workflows

Solution: No-Code Workflow Builder

Quixy’s no-code platform empowers schools to design automated workflows for tasks like exam scheduling, grading, library management, and resource allocation. These customizable solutions adapt to each institution’s unique needs, enhancing operational efficiency.

Conclusion

The countless benefits of automating processes in the education sector cannot be ignored. Automation allows teachers and administrators more time to focus on their key goal: providing students with the best possible education, and students have more time to work on their education.

Quixy, a thought-leading and innovative no-code platform, aids educational institutions in automating all their workflows and processes by building simple to complex enterprise-grade applications in hours and days instead of weeks and months. And this is all without writing any code.

Institutions and businesses recall Quixy on their digital transformation process as we automate your manual processes and drive efficiency, productivity, and transparency.

Would you like us to help you with automation for education processes for your institute and transform your school or college operations and drive educational innovation? You don’t have to commit before you try it out yourself! Get started with our platform, and experience the ease of Automation in Educational Sector and personalized app building.