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Choose Quixy as Your Form Automation Software
Quixy Editorial Team
December 7, 2023
Reading Time: 7 minutes

Digital forms are here, and they are here to stay. While you must have seen and filled out paper-based employee onboarding forms, expense receipts, and compliance policies, this traditional approach has many challenges, not to forget its negative environmental impact. This is why any business must have a form automation process in place. 

Quixy is one such tool that you can rely on. Its no-code approach makes it easy for anyone to design and deploy digital forms. Not only that, it offers multiple other features to distribute the forms to your target audience, protect business data, and analyze the results for insights. While these features may sound exciting, it’s essential to understand them in detail.

So, in this article, we will talk about why you should choose Quixy as your form automation software and how it can benefit you. So, let us begin:

What is Form Automation Software?

Form automation software helps create digital forms and workflows without coding requirements. It allows you to simply drag and drop fields such as text boxes, checkboxes, and menus to build custom forms that serve multiple purposes – from primary contact forms to complex onboarding checklists. You can integrate these forms with databases, email marketing tools, analytics packages, and more.

Form automation software handles data collection and analysis behind the scenes, freeing you up from manual handling of form entries. It provides analytical insights into submission trends, processing times, user engagement, and error rates that help you identify areas of improvement and make decisions based on data. Overall, form automation tools enhance efficiency, reduce errors, ensure compliance, and optimize processes across industries for employee onboarding, customer feedback, surveys, and more.

Why choose Quixy as Your Form Automation Software?

Quixy is a no-code app development platform that you can use to create custom applications without any coding requirements. While it provides a broad range of capabilities beyond form automation, it is particularly well-suited for creating digital forms and automating associated workflows

Features of Quixy for Form Automation

Here are some form automation features offered by Quixy that you can leverage to build any type of digital form.

1. Drag-and-Drop Form Builder

The drag-and-drop form builder lets you create custom forms by placing text fields and checkboxes onto the form canvas. Quixy provides a six-column layout and 40+ form fields to capture geo-location, e-signature, audio, video, and more. It also supports advanced features such as calculation fields, facial recognition, and QR code scanning. The intuitive drag-and-drop approach eliminates the need for coding, allowing quick and easy form creation and ensuring users, regardless of technical expertise, can efficiently build, modify, and optimize forms to meet the specific needs of their processes, enhancing the overall form automation experience.

Also Read: How to Choose Form Automation Software?

2. Form Sharing

To facilitate the distribution of forms with the aim of data capture, Quixy allows you to integrate the forms with your websites, emails, and social media accounts. These integrations will enable you to reach the eyes of your target audience. Moreover, you can effortlessly share forms with collaborators, clients, or stakeholders via secure links. This facilitates seamless collaboration and ensures relevant parties can easily access and submit information.

3. Notifications and Triggers

Notifications and triggers let you set up automated notifications based on form submissions, ensuring timely alerts to relevant stakeholders. This proactive system streamlines communication, expedites decision-making processes, and minimizes delays. With customizable triggers, Quixy empowers you to automate subsequent actions, such as initiating workflows or updating databases, creating a seamless and responsive environment for form-driven processes, ultimately optimizing efficiency and maintaining agility in organizational workflows.

Quixy Feature Encyclopedia infographic

4. Customization

Customization options allow you to tailor forms to your business needs by adding diverse elements such as conditional logic, validation rules, and personalized branding. This flexibility ensures that the forms you create via Quixy align with your business processes and requirements. Customized forms with your branding elements optimize data collection, validation, and overall user experience, contributing to the efficiency and effectiveness of form automation within diverse business contexts.

Also Read: Can we use Low-Code No-Code for Form Automation?

5. Role-Based Access Control

Helping you protect your forms from unauthorized access and keep the data safe, Quixy provides role-based access control features. This feature ensures that only selected individuals can edit the forms and access the data collected by those forms. Admins can define specific permissions, restricting or granting access accordingly. By enforcing secure access, Quixy enhances data confidentiality and integrity in form-driven processes. This granular control over who can view, edit, or approve forms adds a layer of security, supporting compliance and maintaining the privacy of critical information within organizational workflows.

6. Mobile Responsive

Since many users access their emails and browse through websites on their mobile devices, Quixy helps ensure that the forms you create are mobile-friendly. This lets your target audience quickly fill out and submit forms on smartphones or tablets, promoting flexibility and on-the-go efficiency. This mobile-friendly approach caters to diverse user preferences and facilitates real-time data collection and updates.

7. Data Security

Quixy prioritizes data security in form automation. It follows the strict guidelines of ISO / IEC 27001:2013 Information Security System Controls and SOC 2 Type 2. With additional features, including multi-factor authentication and OTP-based access, Quixy further enhances data protection. This commitment to data security not only protects against unauthorized access but also aligns with regulatory compliance standards.

8. Test Simulation

It is essential to test out your forms before you send them out. These tests allow you to catch errors that may hamper the end-user experience. With Quixy, you can simulate and validate your form processes before deployment. This enables thorough testing of workflows, data validation, and conditional logic, ensuring seamless functionality. This feature promotes a proactive approach to form automation, enhancing the reliability and efficiency of automated workflows by enabling users to validate and optimize processes before they go live.

9. Document Repository

Having easy access to documents streamlines your form automation processes. To help in this area, Quixy provides a centralized hub for storing and managing form-related documents. You can securely store, retrieve, and share relevant files within the platform. This integrated repository streamlines document access, ensuring that associated files, such as receipts or supporting documentation, are easily accessible alongside form submissions. Quixy’s document repository simplifies information management, enhancing the efficiency and organization of form-driven processes.

Also Read: What are the Top Benefits of Form Automation?

What are the Benefits of Choosing Quixy- A No-Code Platform as Form Automation Software?

While Quixy has many form automation features, how do you benefit from investing in this tool? To answer that question, let us look at some benefits you get by choosing Quixy for form automation.

Benefits of Choosing Quixy as Form Automation Software

1. Rapid Deployment and Scalability

Quixy’s user-friendly interface and intuitive form builder significantly reduce the time needed to create and deploy digital forms. The drag-and-drop functionality empowers users to quickly design forms that suit their business needs, allowing for swift adaptation to changing data collection requirements. This rapid deployment capability and Quixy’s scalability enable seamless expansion as needs evolve, ensuring a future-proof solution.

2. Enhanced User Engagement

Quixy’s mobile-responsive design ensures your target audience can access and complete forms on various devices, including smartphones and tablets. This mobility boosts user engagement by removing location constraints and offering flexibility to interact with forms while moving. It benefits field teams, remote workers, or any scenario where users aren’t tied to a fixed workstation.

3. Process Optimization Through Test Simulation

Quixy’s test simulation feature helps identify and rectify potential issues before deploying forms in a live environment. This optimization step ensures a smoother transition from form creation to implementation. Simulating the form-filling process, it guarantees that forms function as intended, reducing disruptions and enhancing overall workflow efficiency.

Also Read: What is Vendor Lock-in? Tips to avoid it

4. Reduced Dependency on IT Resources

Quixy’s focus on a no code/low code environment minimizes reliance on IT resources for form creation and modification. Business users with varying technical backgrounds can easily design, update, and modify forms without coding expertise. This democratization of the form creation process empowers business units to manage their data collection needs, fostering agility and relieving pressure on IT teams.

5. Streamlined Compliance and Reporting

For businesses operating in regulated industries, compliance holds significant importance. Quixy’s form automation features, including role-based access control and advanced security measures, ensure the handling of sensitive data with confidentiality and integrity. The platform’s reporting tools offer insights into form submission trends, user behavior, and other metrics, streamlining compliance reporting and auditing processes.

Also Read: Top Forms Automation Tools for you

Conclusion

Quixy’s user-friendliness and no-code approach simplify the creation and deployment process with drag-and-drop functionality, saving you time and resources. It lets you customize the tool and test out the form, keeps the data safe, and makes the forms accessible via mobile devices. All these features enhance user experience and reduce the burden on your IT department. Besides, with form automation, you fulfill your corporate social responsibility by following a paperless, environment-friendly approach.

If you are ready to adopt Quixy, compare its pricing plans here.

Frequently Asked Questions(FAQs)

Q. Why are digital forms better than paper-based forms?

Businesses are switching to digital forms due to their efficiency and eco-friendliness. Digital forms streamline data entry, reduce manual errors, and enable automated workflows, saving time and resources. They enhance accessibility, allow submissions from anywhere, and offer easy storage and retrieval. Moreover, digital forms contribute to a paperless environment, promoting sustainability and reducing the environmental impact of printing and storing paper forms.

Q. What are the challenges of form automation?

Integration complexities with existing systems, resistance to change during implementation, security concerns regarding data protection, scalability issues as the business grows, the need for user training, costs associated with software adoption, and customization challenges for companies with unique processes are some common challenges associated with implementing form automation software. Addressing these challenges requires strategic planning and collaboration between stakeholders.

Q. What type of forms can be automated?

Various types of forms across industries can be automated. These include employee onboarding forms, leave requests, expense reports, customer feedback surveys, purchase orders, and compliance documentation. The versatility of form automation extends to virtually any process that involves data collection, submission, and approval, enhancing efficiency and accuracy in diverse organizational workflows.

Q. What sets Quixy apart as a form automation software?

Quixy stands out due to its intuitive drag-and-drop form builder, rapid deployment capabilities, and scalability, allowing quick adaptation to evolving data collection needs. Its mobile-responsive design, streamlined compliance features, and reduced dependency on IT resources make it a versatile and user-friendly choice for efficient form automation.

Q. How does Quixy benefit businesses looking for form automation solutions?

Quixy empowers businesses with no code/low code environment, enabling easy form creation and modification without extensive IT involvement. Its robust security measures, process optimization through test simulation, and comprehensive reporting tools ensure compliance, streamline workflows, and enhance overall efficiency, making it an ideal choice for form automation needs.

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