legal Process Automation

Legal process automation can boost lawyers’ efficiency and help achieve excellence. 

How? Let’s start. 

Law firm’s legal departments – the legal sector, in general, are constantly under pressure from all angles – corporate regulations to court orders and to rapid corporate and business model change prompted by various factors, especially the pandemic. 

It is no surprise that the legal sector, from lawyers to firms, needs to reexamine operating model effectiveness and responsiveness. The sector has a reputation for being traditional in its operating style and not the most upfront when it comes to going digital and embracing technology. 

A legacy profession, the legal sector is in fact incredibly complex due to the history in files and folders and first-written books of amendments and acts. In a scenario like this, any kind of change is viewed as too risky, daunting, or too expensive; which is totally understandable. 

But, today’s law firms and legal departments should and must provide the strategic leadership and vision to transform their departments digitally and embrace legal process automation to ensure order within and with their clientele’ transformation efforts.

It is time for a trial – the trial of law itself, for justice must be served. 

Law & Order: The Past

Tradition and the “way things are done” is highly seeped in for decades in the legal sector. 

It is obvious to us that law and order has law and order to carry out processes and procedures- from values and ethics to entire legal structures, every aspect is of paramount importance. 

And we understand how and why is it tedious for lawyers and firms to navigate to digital. 

But, if the legal sector wants to thrive, a just and balanced system must be formed to commit and follow the profession’s traditions and with a drive to innovate and transform. 

Just because there is a digital shift taking place, that does not mean the entire system needs to fall apart and be rebuilt or be swooped inside out. It simply means starting with basic processes and digitally transforming while retaining the crux of the traditional practices. 

Before we get started on how to get started, let’s look at where to start- where does the challenge lie? 

Operational and Process challenges in the Legal sector 

Operational and process challenges in the legal sector

1. Traditional paper-based documentation

The use of paper in the industry is massive – from contracts to filings of cases to forms, the list does not end! Legal processes involve extensive filing and storage in the form of traditional case files and huge folders. It not only invites the risk of misplacement but many challenges ranging from filing them to damage as well as storage wars! 

2. Repetitive & manual tasks

Legal is such an industry where traditional practices lead to manual processes but the risk of errors still does not go down. Law firms and lawyers still rely on using traditional manual paperwork which impacts business operations majorly. Especially the amount of time taken, scale as well as the security of data is at risk. From client registration to contracts and signatures – everything is repetitive and done manually.

3. Security risks

Security does appear to be a matter of common sense, but many law firms face major challenges when it comes to secure files and cases, especially the confidentiality of clients when it comes to open files and cases. Traditional systems become outdated and so does cybersecurity. Any breaches in the system and among the team could easily invite weaknesses and compromise an entire firm’s security along with its clients’. 

4. Court orders, regulations and policies 

The legal sector constantly needs to be updated with respect to regulatory practices and follow them as per guidelines. Procedures and tasks have to be managed, overseen, and approved by different departments, and judgments are passed accordingly. 

For lawyers and practitioners, case management, contract binding, and managing policy administration with paper forms or legacy systems can become extremely tedious. 

Compliance and regulatory bodies can significantly strain resources and often rely on the ability to correlate and collate data from disparate sources.

More and more law firms and lawyers are sensing the pressure to change their operating and functional model to better support client needs, especially after the pandemic, it’s become crucial to rapidly re-evaluate priorities and practices. 

Tasks and roles have also taken a shift including basic legal research, contract lifecycle management, legal entity regulatory reporting, and implementing e-discovery/litigation management support. 

In a scenario like this, the answer and key to accomplishing law and order in the legal system is legal process automation with no-code app development and embracing change for a more efficient legal system. 

Legal process automation: Transforming into a digital workplace with no-code 

The future of law is now, with no-code. 

But what does it mean? 

No-code for legal process automation is automating processes without having any prior knowledge of code. It is essentially automating legal processes using no-code apps. It makes legal process automation and workflow automation a breeze.

No-code applications are the first and the utmost foundational steps to providing a seamless workplace operation and digital experience. 

No-code, shortened from no-code platforms refers to application development platforms to automate processes that require zero coding! This means applications can be built on purely visual, intuitive interfaces with no need for programming experience. These platforms often offer features that are simple such as drag and drop form builders. 

They work the same way you would make a flowchart or stickers – dragging a few boxes that define a function and simply take what you need and put it where you need it most. It eliminates the need for any coding. These apps help rethink, repurpose, and innovate routine functions and manual processes. 

It also enables easy and smooth ways to integrate with a variety of tools. We’re not gonna lie, no-code apps unleash the potential of what your lawyers and legal departments do in the form of citizen development i.e anyone who builds an app without any knowledge of coding. 

According to Forbes, automation and legal tech must gain momentum and will be the trend, especially when it comes to documentation processes – legal process automation will take care of it from litigation management to contracts. 

According to Forbes, automation and legal tech must gain momentum and will be the trend, especially when it comes to documentation processes – legal process automation will take care of it from litigation management to contracts. 

No-code apps for legal process automation

We believe law firms, lawyers, and legal departments already have individuals within their ranks who have the complete ability to embrace and become citizen developers. The young drive of these professionals, who are on the business side as well as know the sector inside out are the ones to create innovative solutions for their firms with no-code.

With legal process automation by using no-code apps, they take care of all the underlying complexities such as database, UX, security, integration, and build and deliver breakthrough solutions up to 10X faster. 

This is why no-code development is a boon, and the market is growing rapidly. Forrester estimates that it will hit $21.2 billion by 2022. 

This is why no-code development is a boon, and the market is growing rapidly. Forrester estimates that it will hit $21.2 billion by 2022. 

Firms can conveniently deliver efficient legal services, streamline internal workflows, and become more client-driven to drive the legal sector into a massive transformation. Legal process automation enables a bulletproof framework for your peace of mind and provides justice to every process. 

Also read: 5 ways to achieve Success with No-code Low-Code

Legal process automation helps achieve various goals like process optimization, minimizing and controlling security risk, generating new opportunities, enabling workflow automation and reporting, going paperless, etc.

A few example of apps that enable legal process automation are:

Apps that enable Legal process automation

Compliance Management

The app ensures compliance and being in-line with applicable laws and standards with no extra administrative work by automating processes like collecting and maintaining evidence. Legal departments can easily maintain an audit trail to ensure that the client’s data is accurate and secure. 

Contract management

Wouldn’t it be amazing to have contract lifecycles in place and tandem with case data? No-code enables automating and streamlining your contract lifecycle management process as per your organization’s policies and procedures. You can automatically generate agreements, send for e-signature and approval, and route for storage in record time. This enables 

  • Error-free contract creation through pre-approved, ready-to-use formats
  • Automated alerts for all the important milestones related to contracts
  • Maintaining compliance with contractual obligations

Dispute Management

Yes, legal process automation enriches the ability of dispute management. Automate your dispute resolution processes for a faster and favorable resolution. Monitor processes for bottlenecks and inefficiencies. Optimize processes to streamline operations. You can now ensure

  • Centralized data management for easy access to case-related documents
  • Real-time tracking of dispute status using any device
  • SMS and Email alert to stakeholders throughout the dispute resolution process

Arbitration Management

Legal process automation enables what a traditional practice would never- streamlining your arbitration processes. Easily track arbitrations in various courts and respond within time. Eliminate manual processes in arbitration tracking and save time to concentrate on real legal issues. 

  • Digitize your files safely and securely and make them available anytime anywhere
  • Enable your teams and parties to work in a connected environment and submit their comprehensions digitally

Litigation Management

As we discussed, litigation management takes up a lot of time and cost. But no more. 

With legal process automation enabled by no-code, you can set up your Litigation Management System to get full control over the litigation cases for faster, favorable, and cost-effective resolution. Automatically have 

  • Centralized data repository for easy access to case-related documents
  • Workflows allowing all parties in the organization to collaborate and provide their inputs along with supporting documents
  • SMS and Email alerts for all important dates and deadlines

Legal process automation helps firms, lawyers and legal departments align their pain points to legal tech solutions such as no-code app development. A truly digitally enabled no-code platform provides that kind of support to rely on. 

Quixy: Serving justice to legal process automation 

Quixy is a leading no-code platform that has enabled the most transforming changes for various departments. 

Quixy provides visibility into saving costs and spending. It goes beyond process automation to not just overcome the digital challenges in the legal sector but provide an all-encompassing digital experience and enables seamless legal process automation. That means top-ranking lawyers and law firms have the time to make better decisions, focus on strategy, and provide justice to their clients. 

Quixy believes that successful legal process automation starts with a clear understanding of department needs and rigorous prioritization of where to invest first to ensure the best results and increase efficiency. 

Quixy embraces and provides insights, tools, and resources to legal departments to adopt and embrace legal process automation with confidence, and develop a long-term technology strategy without messing with its traditional practices and legacy. We fully realize the power of legal process automation to streamline and optimize workflows and increase legal department efficiencies that enable business growth. Sign up for a free trial and lead a just and balanced digital life with the help of process automation.

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