The importance of productivity in the workplace & 8 tips to enhance it

Quixy Editorial Team

September 11, 2023

If your business acknowledges the importance of productivity in the workplace, we bet you and your employees have already won the first battle to success! 

Making the most of our time is what productivity is all about.

On the other hand, employee productivity is a metric that compares the amount of output produced on a project to the time it takes to complete it.

As the world adjusts to new ways of living and working, increasing productivity is the most difficult challenge that organizations face worldwide.

The reduced importance of workplace productivity has cost businesses billions!

Hence we are here to let you know how productivity can turn the tables around and what strategies can help increase workplace productivity.

What is the importance of productivity in the workplace?

Being productive is when one increases outputs, reduces the amount required to produce something, or strikes a balance between the two to improve performance.

The concept of workplace productivity is quite straightforward. Productive organizations perform better and typically thrive longer in the market.

However, how your team will accomplish it is the challenging part. So let’s start by first discussing the importance of workplace productivity and then the strategies for implementing or increasing productivity in the workplace.

Benefits

Team growth

When you bring a team together, there are chances of conflicts, mismanagement, and disengagement among employees, but productivity guarantees that tasks are carried out successfully and efficiently, reducing and eliminating resource waste and sharing the workload equally among all individuals.

Happy customers!

It is very simple! The better the employees perform, the better the quality of work produced, and your customers will be more satisfied.

Reduces cost 

A little time loss that goes unnoticed can become a major setback. Thus, productivity is what guarantees that workers effectively complete their tasks and do so within the schedule.

Goodbye to stress

Better outcomes are achieved with higher employee productivity. Employee stress levels decrease when they can manage their time effectively, which results in less workload, no tight deadlines, and manageable responsibilities.

Also Read: Workplace Productivity: What is it and how to measure it?

Strategies to increase productivity in the Workplace or Employee Productivity

Happier staff = Increased productivity

Businesses have been hit hard by stress-related illnesses, costing them between $200 and $300 billion annually in lost productivity.

In order to lessen stress, it is crucial to create a culture where employees feel comfortable talking about mental health issues.

Giving staff clear direction that outlines their short- and long-term priorities is another approach to help them manage their workload and responsibilities.

Appreciation goes a long way as a motivator

Indeed, the sentence above gave you all a hint of what we were trying to say. Always recognize and reward your employees!

It fosters a sense of fulfillment and motivates others to work harder.

Studies have revealed that 79% of people quit their jobs due to a lack of Appreciation.

Therefore, rewarding and recognizing employees at work can boost employee productivity as well as helps you to retain them.

Rewarding different incentives certainly works, but remember to celebrate even tiny triumphs because even a simple “Good work!” can brighten someone’s day.

Adopt automation, and productivity is yours for free!

Automation is a tool to increase productivity in the workplace. When you employ automation in the workplace, employee burdens can be reduced in a snap.

It has led firms to improve their productivity by over 15% and reduced application development time by over 60%.

The benefits of the same are endless; from eliminating paperwork to cutting costs, automation is the key to increase productivity at the workplace which can be easily measured by using various metrics.

Breaks, Flexibilities, and Delegation

No human can work non-stop for hours, and that’s inevitable.

It is crucial to give employees job flexibility and the freedom to take short breaks.

Small exercise breaks have been shown in research to reduce stress and revitalize workers, enabling them to concentrate better at work.

On the other side, when bosses delegate tasks to their subordinates, it builds a rapport of trust and encourages workers to deliver better work.

Management is doing the right things.

HR professionals at medium and large organizations cite poor management or lack of defined goals at work as the negative factors behind low productivity.

Effective management requires that everyday actions be coordinated with long-term objectives. And so, employee productivity can only be induced when there are clear-stated goals and responsibilities assigned to all.

Also read: 50+ Powerful Employee Productivity Statistics that will make you think

COMMUNICATE – can’t emphasize more on this more!

Employees will only recognize the company’s goals and how they may achieve them if there is good communication at work.

Studies report that 97% of employees believe communication impacts task efficacy daily, costing businesses around $37 billion annually.

So, if you expect adequate accountability, improved outcomes, and increased productivity at work, encouraging employee communication can promote a supportive work environment and teamwork.

Invest in your workforce

Successful firms with a strong grip over the market have a mantra- “always invest in your people!” 

When planned correctly, this investment produces better employee productivity and higher profits.

A study has projected that employees undergoing leadership training improved their learning capacity by 25% and their performance by 20%.

Hence, It is critical to evaluate employees’ competencies and ensure that they receive the appropriate training at the right time so they can learn and, in turn, deliver more remarkable results.

Try limiting unproductive meetings and distractions.

You can save time by only scheduling meetings on subjects that call for attendance, such as company strategy and significant announcements, saving you time that may be used on operational tasks.

Cell phones (52%) and social media(36%)are two of the greatest contributors when it comes to distractions.

 But this may be limited by time monitoring tools to help with daily planning, tracking progress, and ensuring personnel give their full attention to their jobs.

Final Words

Productivity can’t be attained in a single day. It needs four fundamental things:

• Authentic work: When you know what you are doing, how it must be accomplished, and how crucial it is.
• Energy: Better results are impossible without the desire to work hard for anything. How productive you would be at a task is correlated with your energy level.
• Triggers: How you plan out your workflow/schedule so that you really do it rather than procrastinating.
• Ability: It is a key component, so ask yourself if you have the skills or aptitude to perform something because knowledge gaps always cause poor performance.

Therefore, a firm grasp of these four elements will surely benefit you and your coworkers in accomplishing the required results. And lastly, always remember to detect, compare and revise strategies per the team’s needs to increase workplace productivity and ensure the organization’s success.

Quixy’s award-winning no-code platform has enabled clients across industries and geographies to automate their processes without writing a single line of code. Take your business to the next level and build applications like never before with Quixy’s easy-to-use visual interface.

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