This article was first published on YourStory
Companies in the new age digital workplace are constantly evolving due to our fast-paced business environment. Change is inevitable; a company has to be able to adopt new technologies and get its employees assimilated with them in order to stay competitive.
An organization’s survival is dependent on the adoption of digital technologies. There are various tools and strategies to facilitate this.
Let’s dig deeper to understand this better!
With its rapid evolution, technology has become crucial to the success of businesses in the current competitive environment. Any business today that requires its employees to be in the same place at the same time together needs to have the digital capability to achieve that.
It is essentially multiple workplace technologies connected by a network to create a singular environment for employees to collaborate.
A digital workplace enables better communication and higher productivity due to easier access to sharing through applications and the facilitation of collaboration; setting it up involves the adoption of multiple digital technologies in areas of communication and collaboration (Slack, Teams, Zoom, etc.), productivity (Trello, AirTable, etc.), and applications (No-code Platforms like Quixy).
Several industry statistics highlight the need and importance of a digital workplace:
Also read: Digital Workplace – All You Need to Know
It is, therefore, important for employees to adopt and integrate new technologies and create a digital workplace. With COVID-19 disrupting regular business practices this year, it has become exceedingly essential and a requirement for a business to function.
This is much easier said than done. Since the employees may not be tech-savvy or may resist change, implementing this is difficult and needs to be addressed.
An organization’s biggest mistake is not planning the adoption of new technology. Employees cannot be expected to seamlessly integrate technology into their working processes.
Here are a few pointers to assist the process:
Employees should be informed of the change and why it is occurring so as not to frustrate them. By implementing such a change, the favorable impact on the achievement of organizational objectives should be communicated to the employees.
Employees cannot function without clarity. They need to be taught how to use the new technology to aid their workflow rather than cause issues.
It is important to be open to receiving feedback. Positive and negative feedback result from engagement, and employees will only learn if they engage. Listen to their concerns and suggestions about the new technology and teach them how to use it accordingly.
New technology encourages innovation and speeds up work processes. Employees need to be for innovation and not against it. Mechanisms to encourage this should be kept in place.
How can you facilitate the adoption of new technology and create a collaborative and meaningful digital workplace for the betterment of your business and your employees? Here are the steps to
There has to be research behind the new technology your business integrates into its workflow processes; it has to add value to your business and be useful to your employees. The new technology should cater to these requirements:
Ask for input from your employees. Make them part of the decision-making. The way you sell the need for the new technology makes a great difference in how your employees accept it.
While technology might generate better results, your employees’ attitude toward it depends on their motivation and morale. Therefore, making them part of the game before playing it is crucial.
Three requirements here are:
Before completely rolling out the new technology, it is important to test it out and see if there is any trouble in its implementation. This could be treated as sort of a pilot program – once the demonstration becomes smooth with all the hindrances ironed out, the technology would be ready for implementation.
This is the most imperative step in the process. The implementation of the technology needs to be made as smooth as possible in order to assimilate it naturally in the digital workplace.
This can be done on the basis of the diffusion of the innovation curve, which categorizes people into five groups according to how strongly they would want to adopt new technology.
By understanding different perspectives, innovation can be made smoother.
Use different training materials to get your employees completely accustomed to the new technologies, and create and evaluate assessments to ensure that they understand them well.
Not all new technology is easy to understand and use; some software requires extensive training. Keep in mind that there are different types of learners. Howard Gardner’s Seven Learning Styles explains this well.
Things to remember:
After the technology is integrated into the digital workplace, it is important to make it a routine out of it for the employees. Institutionalization is essential.
Magnify the positive impact of the new technology on the organizations working. Employees will be motivated to perform like their successful peers if they are incentivized to work well.
Emphasize the gains and work on the setbacks. Leverage marketing departments and account managers wherever possible.
Keep moving forward, and keep updating. Technology projects are seen by most companies as a short-term endeavor, not as a going concern.
Focus on the outcomes and objectives you have set, strive to preserve your timetable, but accept it and pivot if not everything goes to plan. This is a ride on the road with several twists and turns, and you have to be prepared to roll with the punches. Shift, new iterations, and optimization would likely involve your strategy.
There are always a few employees who may be highly resistant to change. These skeptics can be dealt with with a few principles to keep in mind with regard to this.
In the end, there has to be an increase in the adoption of technology in order for a company to survive. Growth is highly dependent on innovation.
The competitive market environment makes it very difficult for companies to stay relevant. The new technology being adopted today is Artificial Intelligence, Low-code No-code, Machine Learning, etc., to facilitate a digital workplace.
With the recent pandemic, the so-called “new normal” makes creating and maintaining a digital workplace all the more essential. New technology can be assimilated easily with the help of platforms that facilitate their integration into companies.
Quixy is a low-code no-code platform that aids in workflow automation and enriches the business’s metrics along with the employees’ lives with a convenient visual interface and drag-and-drop system. Get Started Today! Empower your organization with automation and customized app development without coding.
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