Tasks such as getting approvals, onboarding new employees, and documentation of business processes can seem mundane. Doing them occasionally may not be a problem, but the trouble begins when they become regular. These everyday tasks can take up most of your time and energy.
Fortunately, you can save 30% of your time by automating such business processes. The way to do so is by deploying business process management software. If you are unsure what a BPM tool is and how it can benefit you, then continue reading. In this article, we will tell you all about business process management, and then we’ll look at a business process management tools list to help you pick the best BPM solution for your business.
By definition, business process management is the process of designing, monitoring, managing, and executing inter-related business processes. It helps you bring various processes in your organization together and optimize them for the overall welfare of the company.
Whereas workflow management is the process of organizing workflows. It involves setting up and monitoring a sequence of tasks and can include creating conditional steps.
The concept of workflow management is narrower than the concept of business process management as the former is workflow-focused, while the latter considers the whole business.
Business process management software offers the following benefits:
BPM software helps in documenting, monitoring, and optimizing business processes, thereby assisting in building a solid framework. When processes are clearly defined, and work goes on smoothly without any hiccups, the overall productivity of the business increases.
With BPM tools, you can easily customize the business process as the need comes. It helps you build an agile environment with continuous improvement and automation of operations by adding or changing business logic in a BPM strategy.
BPM software helps businesses stay compliant with industry-specific norms and regulations. It integrates department-specific policies and keeps tabs on all the business processes. It ensures everything complies with the policies and sends alerts when a point of a breach is near.
BPM tools documents company processes and record company knowledge. This makes it easy to share business knowledge with other team members, and this also helps in training new employees.
Quixy, a no-code business process management solution, helps you, model, automate, monitor, and optimize your business process and workflows. It comes with a drag-and-drop application builder that can help you build and deploy applications in just five steps. You can extend the capabilities of this tool by integrating it with external applications using API. Quixy offers advanced enterprise-grade security features to keep your data safe. Besides, this tool is accessible via any device.
Pipefy is a low-code business process management tool that helps optimize business processes and improve overall efficiency. You can create service portals to centralize company processes and standardize forms to develop an error-free process. This tool comes with a request tracker and allows customers, employees, and vendors to track the status of their requests. It has a customizable dashboard that helps you pull and analyze data from different workflows.
Nintex, as a business process management solution, helps you plan business processes, design them in collaboration with your team, and manage them for continuous improvements. This tool also allows you to include third-party consultants to help you in this process. You can automate manual, repetitive work with workflows and robotic process automation. This tool also helps you automatically generate documents and enable e-signatures.
Process Maker is a business process management software that lets you design workflows. You can use its drag and drop option to add tasks, forms, users, etc. It comes with a customizable dashboard that helps you monitor processes, business objectives, and SLAs. Using this tool, you can design forms to capture and distribute data and automate approvals. You can set rules and conditions that trigger alerts so that stakeholders stay updated and take the desired action in a timely manner. This tool can be integrated with external applications such as Slack, WhatsApp, Twitter, and Gmail.
Process Street is a process and workflow management software that helps manage your team’s recurring tasks and procedures. With this tool, you can create and assign workflows to your team. You can track all activities from the dashboard and set rules to get notified when tasks are completed. You can also use conditional logic to create a dynamic workflow with if/then conditions. This tool allows you to capture, organize, and share team knowledge with Pages accessible by every user. Additionally, this tool can be integrated with 1000+ apps to automate tasks.
Comindware is a low-code workflow management software that helps with task, data, and document management. You can create workflows and configure forms with its drag and drop feature. It comes with a fully customizable user interface and is also available on mobile. It gives you complete visibility and real-time control over the progress of any workflows. Its team collaboration feature allows you to chat with your teammates, and these chats are searchable so that you don’t lose any important information or document. You can integrate this tool with other enterprise-level applications such as ERP, CRM, Document Management portals, etc.
Process management software, Kissflow, helps you automate and execute processes in just three steps. All you have to do is customize your form, define your workflow, and apply for permissions. It comes with an intuitive dashboard that you can use to measure the efficacy of your processes, visualize your workflows, and summarise extensive data. This tool can be integrated with enterprise-level software so that you can collaborate with teams across platforms.
Creatio is a no-code workflow automation platform that comes with the features of a business process management solution. You can design process diagrams with visual tools and store them in process libraries. This tool lets you collaborate with your team to design processes. You can involve your colleagues in your projects, share links of the processes for remote viewing and commenting and edit together in real-time. You can capture all the information into documents and convert them into PDFs.
Kintone is an all-in-one workplace management platform that allows you to manage your teams’ tasks, data, and communication. You can build workflows, assign tasks, set up approval processes, and create automated reminders for improved collaboration. Different teams and departments get a dedicated workplace that they can use to consolidate their workflows and analytics. You can turn data into graphics for a simplified view and easy understanding. This tool can be integrated with third-party applications to expand its capabilities.
The business process automation platform, Flowforma, is a no-code platform, meaning that you can automate your business processes without any coding requirements. It offers form, workflow, and document generation features. It lets you involve cross-function teams and external users in your projects for easy collaboration. It comes with advanced reporting features that your team can use to understand business performance. This tool can be integrated with 1000+ external applications.
Consider the following points before selecting a business process management software for your business:
Most business process management software is loaded with features. This can make the software complicated, especially when you don’t understand or need all the provided features. Therefore, before selecting a BPM tool for your business, thoroughly check the provided features and choose the one that fulfills your needs.
Technical issues can come up anytime. Hence, it is wise to understand the available specialized support options. While purchasing a BPM platform for your business, ask the vendor about the support options that come with the software. Understand if instant chat or call support is available and how can you reach the support team.
All the BPM software comes with different pricing plans, and each plan offers a different set of features. Even if the software provides the features that you need, they may not be included in the pricing plan that your budget allows. Therefore, analyze your needs and see which pricing plan fulfills them the best.
A business process management tool can make your daily business operations easy by automating them, leaving you with ample time to focus on strategic business needs. However, the number of Business Process Management tools available in the market can make choosing one for your business complex. We suggest that you first analyze your business needs and finalize the budget, and then look for a BPM tool that fulfills them.