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Business Process Management Tools
Quixy Editorial Team
February 6, 2024
Reading Time: 7 minutes

Tasks such as getting approvals, onboarding new employees, and documentation of business processes can seem mundane. Doing them occasionally may not be a problem, but the trouble begins when they become regular. These everyday tasks can take up most of your time and energy.

Fortunately, you can save 30% of your time by automating such business processes. According to Gartner, using BPM software can help you increase your project success rate by 70%. The way to do so is by deploying business process management software. If you are unsure what a BPM tool is and how it can benefit you, continue reading. In this article, we will tell you all about business process management, and then we’ll look at a business process management tools list to help you pick the best BPM software for your business.

What is Business Process Management(BPM), and how is it different from workflow management?

By definition, business process management is the process of designing, monitoring, managing, and executing interrelated business processes. It helps you bring various processes in your organization together and optimize business processes for the overall welfare of the company.

Whereas workflow management is the process of organizing workflows. It involves setting up and monitoring a sequence of tasks and creating conditional steps.

The concept of workflow management is narrower than the concept of business process management as the former is workflow-focused, while the latter considers the whole business. 

Also read: Business Process Management – The What, Why, and How

What are the benefits of Business Process Management tools?

BPM tools offers the following benefits:

Enhanced productivity

BPM software helps document, monitor, and optimize business processes, thereby assisting in building a solid framework. When processes are clearly defined, and work goes on smoothly without any hiccups, the overall productivity of the business increases.

Business agility

With BPM tools, you can easily customize the business process as the need comes. It helps you build an agile environment with continuous improvement and automation of operations by adding or changing business logic in a BPM strategy.

Compliance monitoring

BPM software helps businesses stay compliant with industry-specific norms and regulations. It integrates department-specific policies and keeps tabs on all the business processes. It ensures everything complies with the policies and sends alerts when a point of breach is near.

Quick business knowledge transfer

BPM tools documents company processes and record company knowledge. This makes it easy to share business knowledge with other team members and also helps train new employees. 

Also read: 10 Valuable Benefits of Business Process Management

What are the top 10 Business Process Management (BPM) Tools?

Below is the list of top BPM tools you can evaluate before making the decision.

1. Quixy

Quixy, a no-code business process management solution, helps you, model, automate, monitor, and optimize business processes and workflows. It comes with a drag-and-drop application builder that can help you build and deploy applications in just five steps. You can extend the capabilities of this tool by integrating it with external applications using API. Quixy offers advanced enterprise-grade security features to keep your data safe. Besides, this tool is accessible via any device. Don’t miss out on the chance to elevate your processes. Take the first step and get started with Quixy today.

2. Pipefy

Pipefy is a low-code business process management tool that helps optimize business processes and improve overall efficiency. You can create service portals to centralize company processes and standardize forms to develop an error-free process. This tool comes with a request tracker and allows customers, employees, and vendors to track the status of their requests. It has a customizable dashboard that helps you pull and analyze data from different workflows. The tools offer a free starter plan for small teams and startups.

3. Nintex

Nintex, as a business process management solution, helps you plan business processes, design them in collaboration with your team, and manage them for continuous improvements. This tool also allows you to include third-party consultants to help you in this process. You can automate manual, repetitive work with workflows and robotic process automation. This tool also helps you automatically generate documents and enable e-signatures. Nintex offers a 30-day free trial for its users to make an informed decision.

4. Process Maker

Process Maker is a BPM software that lets you design workflows. You can use its drag-and-drop option to add tasks, forms, users, etc. It has a customizable dashboard that helps you monitor processes, business objectives, and SLAs. Using this tool, you can design forms to capture and distribute data and automate approvals. You can set rules and conditions that trigger alerts so stakeholders stay updated and promptly take the desired action. This tool can be integrated with external applications such as Slack, WhatsApp, Twitter, and Gmail.

5. Process Street

Process Street is a process and project management software that helps manage your team’s recurring tasks and procedures. With this tool, you can create and assign workflows to your team. You can track all activities from the dashboard and set rules to get notified when tasks are completed. You can also use conditional logic to create a dynamic workflow with if/then conditions. This tool allows you to capture, organize, and share team knowledge with Pages accessible by every user. Additionally, this tool can be integrated with 1000+ apps to automate tasks. Process Street offers a 14-day free trial for its users.

6. Comindware

Comindware is a low-code business management platform that helps with the task, data, and document management. You can create workflows and configure forms with its drag-and-drop feature. It comes with a fully customizable user interface and is available on mobile. It gives you complete visibility and real-time control over the progress of any workflow. Its team collaboration feature allows you to chat with your teammates, and these chats are searchable so that you don’t lose any important information or document. You can integrate this tool with enterprise-level applications such as ERP, CRM, Document Management portals, etc.

7. Kissflow

Process management software, Kissflow, helps you automate and execute processes in just three steps. All you have to do is customize your form, define your workflow, and apply for permissions. It comes with an intuitive dashboard that you can use to measure the efficacy of your processes, visualize your workflows, and summarise extensive data. This tool can be integrated with enterprise-level software so that you can collaborate with teams across platforms.

8. Creatio

Creatio is a no-code workflow automation platform and project management tool that comes with the features of a business process management solution. You can design process diagrams with visual tools and store them in process libraries. This tool lets you collaborate with your team to design processes. You can involve your colleagues in your projects, share links to remote viewing and commenting processes, and edit together in real time. You can capture all the information into documents and convert them into PDFs. Creatio offers free-trial to its customers.

9. Kintone

Kintone is an all-in-one workplace management platform that allows you to manage your teams’ tasks, data, and communication. You can build workflows, assign tasks, set up approval processes, and create automated reminders for improved collaboration. Different teams and departments get a dedicated workplace that they can use to consolidate their workflows and analytics. You can turn data into graphics for a simplified view and easy understanding. This tool can be integrated with third-party applications to expand its capabilities. Kintone offers a 30-day free trial to its customers.

10. Flowforma

The business process automation platform, Flowforma, is a no-code platform, meaning that you can automate your business processes without any coding requirements. It offers form, workflow, and document generation features. It lets you involve cross-function teams and external users in your projects for easy collaboration. It comes with advanced reporting features that your team can use to understand business performance. This tool can be integrated with 1000+ external applications. Flowforma offers a 14-day free trial to its users for better decision-making.

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How to choose a Business Process Management software vendor?

Consider the following points before selecting a business process management platform for your business:

How to choose a Business Process Management software vendor?

1. Look for the features you need

Most business process automation software is loaded with features. This can complicate the software, especially when you don’t understand or need all the provided features. Therefore, before selecting a BPM software for your business, thoroughly check the provided features and choose the one that fulfills your needs.

2. Understand technical support options

Technical issues can come up anytime. Hence, it is wise to understand the available specialized support options. While purchasing BPM software for your business, ask the vendor about the software’s support options. Understand if instant chat or call support is available and how you can reach the support team.

3. Check the pricing plans

All the BPM software comes with different pricing plans, and each plan offers a different set of features. Even if the software provides the features that you need, they may not be included in the pricing plan that your budget allows. Therefore, analyze your needs and see which pricing plan fulfills them the best.

Conclusion

A business process automation tool can make your daily business operations easy by automating them, giving you ample time to focus on strategic business needs. However, the number of Business Process Management suites available in the market can make choosing one for your business complex. We suggest you first analyze your business needs, finalize the budget, and then look for a BPM tool that fulfills them.

Frequently Asked Questions(FAQs)

Q. How do BPM tools help streamline and improve business processes?

BPM tools streamline and improve business processes by automating repetitive tasks, providing visibility into workflows, facilitating team collaboration, and enabling continuous optimization through data analysis and process monitoring.

Q. What are the key features to look for in a BPM tool?

Key features to look for in a BPM tool include process modeling and design, workflow automation, task management, reporting and analytics, integration capabilities, scalability, and user-friendly interface.

Q. Can BPM tools integrate with other software systems used by our business?

Yes, BPM tools can integrate with other software systems your business uses through APIs, connectors, or pre-built integrations, ensuring seamless data exchange and interoperability across various platforms and applications.

Q. How easy is it to implement and use BPM software within our organization?

Implementing and using BPM software within your organization depends on factors like the complexity of processes, customization requirements, user training, and vendor support. However, many modern BPM tools offer intuitive interfaces and guided implementation processes to simplify adoption.

Q. What level of customization is available with the BPM tools?

BPM tools often offer varying levels of customization, allowing organizations to tailor processes, forms, workflows, and user interfaces to their specific requirements. Customization may include adding or modifying fields, designing new workflows, defining business rules, and incorporating branding elements.

Q. How does the pricing structure of different BPM tools compare?

Pricing structures for BPM tools can vary based on features, scalability, deployment options (cloud-based or on-premises), user licenses, and support levels. Some vendors offer subscription-based pricing models with tiered plans, while others may charge based on usage or offer one-time licensing fees. Comparing pricing structures can help identify the most cost-effective solution for your business.

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