Meeting Management Solution to Streamline Meetings, from Scheduling to the Closure of Action Items

How often have you walked back from a meeting and forgotten the details about the action points you discussed? How often have you attended meetings without any action points? Meeting complaints like poor preparation, disorganized notes, no agenda, and improper tracking of action items is common in workplaces. The best way to avoid them is by recording the Minutes of the Meeting.

But is there an easy-to-use, customizable Meeting Management solution that can solve the problem? That can streamline everything from scheduling to the closure of all action items?

Before we try to find answers to these questions, let us find out the top benefits of meeting management solution.

Top 5 Benefits of Meeting Management Solution

1. Increased participation in the meeting

With a meeting management solution, you will have all the notes, point of discussions and action items in place. These notes and action items can be referred any time you need. This acts as a guide for employees and ensures maximum participation.

2. Paperless meeting

In the absence of a meeting management solution, you might waste some paper for example, meeting notes, stick on notes, notebook. But with a meeting software, you don’t need a single sheet of paper to save, write notes anymore. You can simply add required information into the system and can refer to it any time you need.

3. Improved collaboration

Online meeting management tools works as the best solution to enhance collaboration among team. with meeting management software meeting will be an open forum where everyone is encouraged to participate, engage in productive conversation, raise the proper questions, and debate the action items that have been set on the agenda.

4. Access to information in real-time

According to survey 60% of the information is lost in a day after a meeting and you are down to further 40% in the next three days. The best part about a meeting management solution, is that you get to keep minutes of meeting. It enable you jot down all the important points and you can access this information in real-time. With the action items you extract out of a meeting, you can set reminder, escalations and ensure that they are closed with a meeting solution.

5. Improved participation by Remote Teams

Hybrid workplace model has become the need of the hour for companies to retain talents. To ensure that you do not loose information and to enable remote workers to participate, meeting management solution plays an important role.

Solution to meeting problems

Using meeting apps is one thing but are they in-tandem with your organization and team workflows? That’s the issue with ready-to-use apps.

Let Quixy take note of this. (Pun Intended)

Quixy’s no-code platform provides you an easy-to-use, flexible, and customizable Meeting Management solution that can be easily and seamlessly integrated with other business workflows you automate on the Quixy platform. Whether it’s a board meeting with attendees from remote locations or a small internal team meeting, you can use Quixy’s Meeting Management solution to set up and manage any kind of meeting.

Also read: Everything you should know about No-Code Development

How? Let’s see.

Using Quixy’s customizable Meeting Management solution, you can create meetings and track the action items generated in the meetings with the automated reminders and escalations that can be configured according to your organization’s needs.

You can create groups comprising of team members attending the meeting and save it. These groups can be project team, development team, testing team, sales team, compliance team, change management team, etc. An admin can be assigned to each group.

From now on, while scheduling a new meeting the user doesn’t even have to add all the members, instead, they can just select the group that has been created.

Create Group

The user can create a new group and select the members in the group and assign an admin to the group.

Create Meeting

Once done, the business user can create or schedule their meetings at any point in time.

The user can enter the meeting title, date, and time of the meeting and the meeting location.

They can also add the points to be discussed or the agenda of the meeting.

Users can create recurring or a one-time meeting. One or multiple reminders can be configured to remind the attendees about these meetings.

Users can select the group type and all the members in the group will be displayed. The user need not select individual members who are attending the meeting.

Once the user creates the meeting notifications will be sent to the group admin to approve the meeting. Once approved all the attendees are notified about the meeting.

Manage Meetings

All the meetings can be accessed through an actionable report that gives an insight into the meetings scheduled, conducted, and closed.

Meeting reminders can be sent to all the attendees with just a click of a button.

Meetings can be edited, canceled and closed using this screen.

Add Action items

Meeting actions can be added here. Action item owners can be added and due date assigned for each action item.

Action item information e.g. due date etc. can be edited at any time. The action item owners are notified of any changes in case the change is not done by them.

Action item owners can view and update the status of the action items. Remarks and progress can be added to each action item without having to necessarily change the status.

Reports and Insights

Using Quixy’s customizable Meeting Management solution, managers can use the dashboard to access to action items from all their meetings with the option to send reminders to the action item owners. They can also use the document generator feature in the Quixy platform to build reports with the minutes of the meeting, adding the action items and the corresponding status dynamically.

Employees can also access their action items and update the corresponding status using the mobile app or from their computer.

Summary

With Quixy’s customizable Meeting Management solution, you no longer have to worry about missed action items from your meetings!

Quixy, is an innovative no-code platform that helps you automate any business process and build simple to complex enterprise-grade applications in hours and days instead of weeks and months. All without writing any code. Sign-up for a free trial now, explore its features and get started with ready-to-use MoM solution along with many other free-to-use solutions.