Automating processes in the education sector

Every industry is looking at how they can digitally trasnform their operations. Automating processes in the education sector has numeruous beenfits for the administrators, teachers, admin staff and students alike. Let’s learn how!

How much time did your teachers spend with you when you were in school? Don’t you wish they could spend some quality time understanding you, maybe doing more experiments with you, having engaging in-depth discussions instead of wasting time on taking attendance of 50 students, or correcting notebooks?

Well, those times are over now. For your students in school and colleges, you can and should change around how things work so that they can actually learn, not just academically but socially and intuitively. And all of this is possible by automating processes in the education sector using no-code!

Let’s dive right into it!

Role of Technology in Education

Technology has an important role to play in the education sector today, particularly in a post-COVID-19 world. All classes from across disciplines and levels have moved online, with more and more tech being incorporated to aid and enhance the education experience.

It is crucial for you as an administrator and teacher in an education institute, be it a school or a college, to understand that learning is qualitative now and it should be! The emphasis of education from knowledge transfer to knowledge creation has shifted focus from group to individual education.

And for learning to convert into knowledge, teachers and educators must have the right tools and resources. One of them is making time by automating all the routine time-consuming processes and tasks like attendance, grading, creating timetables, etc.

So, the question here is what is automation in the first place and what can it do to make education highly qualitative. And what better to explain it in the classic question-answer method?

Let’s take some notes and learn.

What is Automation?

To put it simply, automation refers to the process of completing repeating and mundane tasks using technology which in turn helps you minimize manual work in repetitive admin work and give you more time for quality teaching and learning.

For students, automation helps optimize their time and focus on accomplishing their academic and learning goals.

Also read: A Complete Guide to Workflow Automation Software

What is No-Code Automation?

This is the best part. This means you can eliminate all the manual processes and automate them without writing any code. It may sound unbelievable but it’s true. Respective departments can automate their processes with some basic training or you can have students execute this as a project.

How does automating processes in the education sector transform education & learning?

By eliminating the challenges faced by school teachers and administrators in and out of the classroom daily, they can help their students to the best of their ability. Instead of handling tons of paperwork, grade items, and different guidelines to follow, they can just use automated processes and give more time to spend on helping students!

Let’s look at some of the processes that can be automated in any educational institute!

Educational Process Automation

1. Course Registration & Student Onboarding

Whether it’s a preschool or a graduate school, electronic admissions applications benefit everyone. You don’t even have to worry about missing pages or coffee-stained forms, and applications can be processed automatically to the right person. You can even set up automatic email or text alerts for key personnel to be triggered whenever an application arrives.

And with online course registration, errors are less likely, and instructors receive their student enrollment lists promptly.

2. Student Shortlisting

Students are usually shortlisted based on the aptitude scores that they have in their entrance/administration examinations in many prestigious institutions. You can shortlist students based on various fields and markers like EQ, IQ, etc. and gauge their performance-based with automation.

Students who have applied and performed well based on your criteria can be eligible for admission. With a dashboard and lists marking all the details, it becomes easier to shortlist because of automated results.

3. Student Grading and Assessment

Teachers grade homework, quizzes, tests, papers, and projects for all their students. Some of them have support assistants, but most of them don’t. Automation in schools can be used to grade small things, such as homework assignments, quizzes, and some portions of tests.

This will allow teachers to spend more time outside the classroom on paper and project grading, and less time after school on quizzes and homework. This process would help students to receive feedback on their work faster.

4. Attendance Tracking

Guess what, there’s no need to worry about registers and notebooks and simply get rid of them. Digital attendance records can be automatically stamped with date and time, and teachers can click “present” or “absent” for each student and send a report to the office immediately.

5. Backoffice Processes

Support functions like HR, Administration, Accounts, Marketing, etc. can also automate their manual processes, eliminate the use of physical paper forms, and bring more efficiency, agility, and transparency in their operations. Report Cards, Certificates, Payslips, and other reports can be generated automatically using the data also captured in the system eliminating the possibility of any manual errors.

According to a Council for Exceptional Children report, statistics concerning the amount of time special education teachers spend completing paperwork are telling. 53% of special education teachers report that routine duties and paperwork interfere with their job to a great extent.

6. Scheduling the classes

Administrators and teachers are scheduling classes and events before and during the school year. This can be time-consuming, especially when accommodated by every student and their parents. This task can also be automated, allowing administrators and teachers to focus on student interactions.

7. Audits and Compliance

Educational institutes need to comply with a lot of regulations. Audits and paperwork related to all such compliances can be automated using no-code. On-field audits can be conducted using mobile devices in offline mode with the capability to capture pictures, signatures, etc. and attach them to the audit.

How will this help learning in the long-term?

You’ve now learned about the processes you can automate and if you’re thinking, these are such small tasks- let us help you bust that myth.

Suppose you’re spending 15 minutes every day on attendance. That’s 75 minutes every week i.e an hour and 15 minutes per week and in an academic year of 230 days, it’s 57.5 hours! Now, 20 teachers spending 57.5 hours each per year isn’t a bit too much? You get the math.

Now, let’s talk about some science. Instead of wasting all that time, you can automate the entire process and work towards a better education system to sustain and improve learning for the future.

In the long run, automaing processes in the education sector is going to save you big time! Let’s look at these benefits!

1. Empowering Knowledge

With quality time, you can spend time on empowering knowledge, embarking on a route that involves learning and creative thinking. By saving that time you can inculcate knowledge that’s left out. Value education with innovation and critical thinking processes can be imparted and you will literally be helping shaping young minds because of the power of knowledge!

2. Attracting & Acquiring Top Talent

Process automation and workflow management are one of the top influential factors for signing on and retaining the best teachers.

The more time teachers can spend directly with students, the better. Teachers know this and won’t want to waste precious time each day organizing permission slips and other forms when there is higher-level work to be done.

3. Making Time

As said before, instead of wasting time you make time by automation. It literally is an investment that’s going to last longer and is effective. Minimize all the paperwork, grunt work you can! That’s the ground rule.

4. Boosting Productivity & Efficiency

Productivity-and-Efficiency

By automating tasks like grading and attendance, you save time resulting in higher productivity and efficiency. For instance, by creating customized templates and workflows, we can help you launch new projects and tasks effectively and promptly. Automation of education processes enables you to develop customized apps with standard information, saving time, and reducing the likelihood of errors and missing data.

5. Streamline Communication

Education process automation streamlines communication and uses automation to optimize processes so that approvals can be sought and you are notified if you need to review something. The feedback system sends the given changes to the respective staff, all in one place. Feedback and approvals are transparent and time-stamped.

Conclusion

There are countless benefits of automating processes in the education sector that cannot be ignored. Automation allows teachers and administrators more time to focus on their key goal: providing students with the best possible education, and students have more time to work on their education.

Quixy, a thought-leading, and innovative no-code platform aid educational institutions automate all their workflows and processes by building simple to complex enterprise-grade applications in hours and days instead of weeks and months. And this is all without writing any code.

Institutions and businesses recall Quixy on their digital transformation process as we automate your manual processes and drive efficiency, productivity, and transparency.

Would you like us to help you with automation for education processes for your institute and transform your school or college operations and drive educational innovation? You don’t have to commit before you try it out yourself! We offer free trials to ensure a detailed review of Quixy and provide the best for you. Sign up with us today!

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