How did CCIL save 70% of business process time with Quixy?   

Quixy, being a drag-and-drop platform with a visual workflow interface that allows seamless integration options, CCIL automated its workflows in under 2 months, which usually takes over 6 months to build using traditional coding. A total of 6 department approval processes were automated, and each use case was automated within three weeks. The following KPIs were tracked – SLA for every approval flow at each step, monthly requests raised v/s approved, and status of the requests raised.

CCIL Processes Automated by Quixy 

1. Firewall Management

Users – Network Department 

A Firewall Request Form is used to facilitate the process of requesting changes or modifications to a firewall configuration. It provides visibility into the status of approval requests, ensuring transparency throughout the process. 

This module allows the internal users of  CCIL to raise a Firewall Request for  

• Addition / Deletion of firewall rules.
• Port and Protocol Changes
• Network Access Requests 

Each request generates a unique request number, capturing justifications and rule details. The system tracks approvals and maintains a historical record of all actions taken. This means easy review of any specific request, ensuring transparency and accountability. 

2. Change Management

Users – Infrastructure Department, Application Software Department 

If there are any changes in the existing infrastructure (server, computer, etc.) or any software applications, there is an approval flow configured where the respective departments fill in the two broad sections of a request form. 

• Section A (Approval before change) – Change Request Approval flow wherein the user inputs details & justification of the change required and timelines of change. 
• Section B (Approval After change) – Cross-check if the Request has been in the timelines mentioned in Section A. Update status along with the approval flow if the change is tested, implemented, or rolled back.  

This entire flow is maintained with reasoning and history. The flow was configured for documenting and justifying proposed changes and conducting risk assessments to determine their impact on the system.

3. Membership Management

Users – Membership Department 

To draw an analogy, consider the process of joining a club, where you typically need a membership card. Similarly, in the case of CCIL, which is a government organization dealing with trading, becoming a member involves certain steps. Their Membership Department admits & activates various entities as Members or associates with CCIL’s business segments to enable the clearing and settlement of their trading deals. Quixy configured a system where member details are downloaded and uploaded as a file for approval. This approval process determines whether a particular entity can become a member of CCIL or not. 

4. Risk Management

Users – Risk Management Department

This one is closely linked to membership management. A major function of a Clearing Corporation is to reduce risks for its members (onboarded in the membership management) from failed trades arising out of defaults by their counterparties. It manages the risks so that the ultimate risk to its members from failure is eliminated or reduced to the minimum.  During onboarding, an MIS report, which has all the details of members, is downloaded from CCIL’s third party. The approval workflow evaluates the risk, which supplies a comprehensive report on members and their risk factors.

5. Surveillance Management

Users – Surveillance Department 

As CCIL is engaged in trading, various market indicators and trading standards come into play. Their role in surveillance management primarily revolves around ensuring the ethical nature of the trading activities being conducted. To achieve this, there is an automated workflow mechanism in place where you can upload a file containing all the pertinent details about a specific trade, through which it automatically assesses whether the trade is ethical or unethical. 

6. HR Management

Users- HR Department

HR involves an approval process for various activities, such as recruitment, training, vendor payments, compensations, promotions, and transfers.  

This approval process ensures that the right department or personnel are involved in making decisions and taking action based on the specific activity in question. For instance, the person responsible for handling vendor payments may not know recruitment procedures. This tailored approach ensures efficiency and accuracy in HR operations.